Early release after resignation letter template
Value bundles that include this:
Our Early Release after Resignation Letter Template enables a seamless and compliant process for accommodating early departures while preventing potential issues.
Additional implementation support:
Why this letter is necessary
Employees may request to leave early after resigning to start a new job sooner. It's not obligatory to accept the request. If accepted, ensure mutual and voluntary agreement in writing to avoid potential unfair dismissal claims or notice period payment issues. Be cautious with wording to prevent converting the resignation into a dismissal.
Compliance notes
Here are some key UK employment legislation considerations that employers should take into account when issuing an early release after resignation letter:
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Contractual obligations: Employers must ensure that the employee has fulfilled their contractual obligations before releasing them early. This includes notice periods and any other obligations set out in their employment contract.
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Payment: Employers must ensure that the employee receives the correct payment for the work they have completed up until the early release date, including any outstanding holiday pay or bonuses.
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Discrimination: Employers must avoid any discriminatory behaviour or language when communicating with the employee, or they could be in breach of discrimination legislation.
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Garden leave: Employers may require the employee to take garden leave before the early release date, in order to protect the company's interests. However, the employer must ensure that this is reasonable and proportionate.
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References: Employers may be required to provide a reference for the employee, and should ensure that any reference provided is accurate and not misleading.
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Data protection: Employers must ensure that any personal data held about the employee is handled in accordance with data protection legislation, and that the employee's privacy is respected.
Workflow sequence
Resignation acceptance letter template
If an employee resigns, issue this model resignation acceptance letter to provide specific end of contract information, such as the date of their last day of work.
Exit interview meeting invitation letter template
Our Exit Interview Meeting Invitation Letter template streamlines the process, ensuring a smooth and professional communication with departing employees.
Implementation timeline
| Step | Description | Responsibility | Timing |
| 1 | Employee Request: Receive an employee's request for an early release after resigning to start a new job sooner. | HR / Supervisor | N/A |
| 2 | Assess Feasibility: Evaluate if granting the early release aligns with business needs and legal requirements. | HR / Management Team | Day 1 |
| 3 | Obtain Employee Agreement: If approved, obtain a written agreement from the employee for mutual and voluntary early release. | HR / Supervisor | Day 3 |
| 4 | Prepare Early Release Letter: Create a comprehensive Early Release after Resignation Letter, confirming the agreed-upon early release date and terms. | HR / Management Team | Day 5 |
| 5 | Issue the Letter: After finalising the letter and obtaining necessary approvals, issue the Early Release after Resignation Letter to the employee, formally acknowledging the agreed-upon early release. | HR / Management Team | Day 7 (Or as deemed appropriate) |
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Specifications
5 mins
188 words, 1 page A4
1 July 2024
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Your resignation
I am writing in response to your resignation letter dated [date]. I accept your resignation with great sadness.
Following our discussion about your departure date, I'd like to confirm that we have agreed on the following. You have to give [months/weeks] notice. However, we have agreed to move your termination date forward to [date].
The company agrees to release you from your contractual obligation to serve out your notice period and to allow you to leave on [date]. I understand you want to [start your new job] as soon as possible, and you've agreed to relieve the company of any further obligation to pay you after [date].
[I should remind you that, despite your resignation, you are still bound by the obligations and restrictions outlined in clauses [number(s)] of your employment contract. To avoid ambiguity, I have listed the applicable clauses below]:
[insert any confidentiality or restrictive covenants in the employee's contract]
I'd like to take this opportunity to thank you on behalf of the company for all of your previous efforts and contributions to the company, and to wish you the best of luck in your future endeavours.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
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