Probation review meeting invitation letter template
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Supporting information
Employment law compliance
Documentation sequence
Decision-making milestones
Our Probation Review Meeting Invitation Letter Template schedules structured discussions, ensuring clarity and preparation for employee evaluations.
If you have an employee on their probation period and you would like to meet with them to review their progres, issue this model invitation letter.
Probation review meeting invitation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Probation review meeting
As you are aware, you are currently on probation in your role as [Job Title]. I am writing to invite you to attend a probation review meeting to discuss your progress and performance to date.
The meeting will take place on [Date] at [Time] and will be held in [Location]. [You are entitled to be accompanied to the meeting by a colleague or
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What is this for?
A Probation review meeting invitation letter is a formal letter that an employer sends to an employee who is on probation. The purpose of the letter is to inform the employee that their probation period is coming to an end and that a review meeting will be scheduled to discuss their progress and performance.
It is important that the letter is written in a clear and concise manner and that the employee is given sufficient notice to prepare for the meeting.
Employment law compliance
When issuing a Probation review meeting invitation letter in the UK, there are a few key employment laws that should be considered:
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Employment Contracts: The employment contract should be reviewed to ensure that it sets out the conditions that must be met for the employee to successfully complete their probationary period.
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Notice: Employers should give the employee sufficient notice of the probation review meeting to allow them to prepare. This may be outlined in the employment contract or in the company's policies and procedures.
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Discrimination Law: Employers must ensure that the probation review process is not discriminatory in any way. This means that the review process must not be based on the employee's race, gender, age, disability, religion, sexual orientation or any other protected characteristic.
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Performance Management: Employers must ensure that the probation review process is fair and objective, and that employees are given adequate support and guidance to improve their performance.
Documentation sequence
Probation introduction letter template
Our Probation Introduction Letter Template clarifies probation terms, setting expectations for both employer and new employee with ease.
Probation review form template
Our Probation Review Form Template streamlines evaluation, ensuring consistent and objective assessments during the probationary period.
Decision-making milestones
| Step | Description | Responsibility | Timing |
| 1 | Identify the need for a Probation Review Meeting | Supervisor/Manager | As required |
| 2 | Prepare the Probation Review Meeting Invitation Letter | HR Department | 14 days before the meeting |
| 3 | Send a Probation Review Meeting Invitation Letter to the employee | HR Department | 14 days before the meeting |
| 4 | Conduct the Probation Review Meeting | Supervisor/Manager | On the scheduled date |
| 5 | [Optional] Issue the Probation Review Outcome Letter | HR Department | After the meeting |
