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Flexible working application review meeting plan template

£ 20

Our Flexible Working Application Review Meeting Plan template guides productive discussions, ensuring clear communication and mutual understanding of flexible work arrangements.

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How long to understand and prepare this template?
5 mins
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flexible working application review meeting plan template

What is a Flexible working application review meeting plan?

This Flexible Working Application Review Meeting Plan template offers a structured framework for conducting discussions about flexible working arrangements between employees and employers.

It guides the conversation, covering topics such as proposed changes, benefits, and potential challenges.

The plan aims to ensure productive and transparent communication, fostering a collaborative atmosphere while exploring flexible work options.

Best practice timescale for this to be issued
When should this template be issued?
During the meeting itself
Issued by who, to whom
Who should issue this template, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdiction
In which jurisdiction can this template be used?
Great Britain & NI (United Kingdom)
  • Employment Rights Act 1996: Outlines employees' rights to request flexible working arrangements and the procedure for making such requests.

  • Flexible Working Regulations 2014: Provides a legal framework for considering and responding to requests for flexible working arrangements.

  • Equality Act 2010: Ensures that the process for considering flexible working requests does not discriminate against individuals based on protected characteristics.

  • Acas Code of Practice on Flexible Working Requests: Offers guidance on best practices for employers when handling flexible working requests, including arranging and conducting meetings.

  • Best Practice: Clear Communication and Consideration: Ensure open communication and fair consideration of requests, allowing for constructive dialogue and solutions that benefit both the employee and the organisation.

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Flexible working application review meeting plan


  1. Welcome everyone to the meeting.

  2. Acknowledge that you will aim to provide an outcome within 3 months of the original application.

  3. Explain your involvement; to recommend an outcome to the Departmental Director.

  4. Explain roles (you as chair, me taking notes)

  5. Explain that a decision is not likely to be made in the meeting, but we will aim to make that decision as soon as possible.

  6. Acknowledge if they are accompanied, or not (he had the option to bring a colleague).

Review application

  1. Go through their original application to check that there are no additions/changes

  2. Ask what is the reason for the application?

  3. Ask what they think the impact would be

  4. Ask them to add any additional information to support their application.

  5. Ask any additional questions to help support your decision about the outcome, make challenges etc.


  1. Reiterate that a decision will be made as soon as possible.

  2. Explain that if the organisation is not able to accommodate the application, this will be explain in full and it may seek to find a suitable compromise.

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What communication / process sequence is this part of?

Previous step
Flexible working application meeting invitation letter template

Our Flexible Working Application Meeting Invitation Letter template invites employees to discuss flexible work arrangements, promoting work-life balance and open communication.

This step
Flexible working application review meeting plan template
Next step
Flexible working request acceptance letter template

Use this model letter to provide an employee with formal acceptance of their flexible working request.

Why buy our Flexible working application review meeting plan template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

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