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Our Flexible Working Application Meeting Invitation Letter template invites employees to discuss flexible work arrangements, promoting work-life balance and open communication.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Thank you for your email to [name] on [date] requesting to permanently alter your contracted working pattern. We would like to discuss your request with you to see how your proposed working pattern might be made to work in practice, and also to ensure that you are fully aware of all the implications of changing your working pattern.
Please attend a meeting with [name] and [name] on [date] at [time] in
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For more value, this is also found in our Full library and Flexible and hybrid working templates toolkit
The purpose of the letter is to inform the employee that their request has been received.
By inviting the employee to a meeting to discuss their request, the employer is able to gain a better understanding of the proposed changes to working arrangements and how they would impact the business.
The meeting provides an opportunity for the employer to ask questions and seek clarification, and for the employee to explain their reasons for making the request and how they believe it would benefit them and the company.
The meeting also allows both parties to work together to find a solution that meets the needs of the employee while ensuring that the business can continue to operate effectively.
Overall, the Flexible working application meeting invitation letter helps to facilitate an open and constructive dialogue between the employer and the employee, which is essential for working towards a successful flexible working arrangement.
Check which resources should be implemeted before and/or after the Flexible working application meeting invitation letter template, to understand the workflow.
Use this model letter to notify the employee that their flexible working request has been received and that a meeting will be set up to discuss it with them.
Our Flexible Working Application Review Meeting Plan template guides productive discussions, ensuring clear communication and mutual understanding of flexible work arrangements.
This Flexible working application meeting invitation letter template incorporates relevant UK laws and HR standards, including those listed below:
Employers should follow a reasonable timescale for managing a flexible working request:
Unless the employer decides to agree to the employee's written request in full, they must consult the employee before they make a decision
After the meeting, the employer must consider the request carefully, taking into account the needs of the business and the impact on the employee.
The employer must inform the employee of their decision in writing.
If the employer needs more time to consider the request, they must inform the employee in writing and provide a new decision date, which must be within two months of the original request.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Yes, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Flexible working application meeting invitation letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI-generated templates can be useful as a starting point, but they may not reflect current UK employment legislation, your organisation's specific circumstances, or the wider HR process. This professionally drafted template has been prepared using current UK employment law and HR best practice, helping reduce the need for significant amendments.
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