Flexible working application meeting invitation letter template

£ 9

Our Flexible Working Application Meeting Invitation Letter template invites employees to discuss flexible work arrangements, promoting work-life balance and open communication.

5 minute read • 1 February 2025
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Flexible working application meeting invitation letter

[Sender name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

Thank you for your email to [name] on [date] requesting to permanently alter your contracted working pattern. We would like to discuss your request with you to see how your proposed working pattern might be made to work in practice, and also to ensure that you are fully aware of all the implications of changing your working pattern.

Please attend a meeting with [name] and [name] on [date] at [time] in

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What is this for?

The purpose of the letter is to inform the employee that their request has been received.

By inviting the employee to a meeting to discuss their request, the employer is able to gain a better understanding of the proposed changes to working arrangements and how they would impact the business.

The meeting provides an opportunity for the employer to ask questions and seek clarification, and for the employee to explain their reasons for making the request and how they believe it would benefit them and the company.

The meeting also allows both parties to work together to find a solution that meets the needs of the employee while ensuring that the business can continue to operate effectively.

Overall, the Flexible working application meeting invitation letter helps to facilitate an open and constructive dialogue between the employer and the employee, which is essential for working towards a successful flexible working arrangement.

flexible working application meeting invitation letter template

Employers must follow a specific timescale for managing a flexible working request. This includes:

  1. Within 28 days of receiving the employee's request, the employer must arrange a meeting with the employee to discuss their request.

  2. After the meeting, the employer must consider the request carefully, taking into account the needs of the business and the impact on the employee.

  3. Within 14 days of the meeting, the employer must inform the employee of their decision in writing. If the employer needs more time to consider the request, they must inform the employee in writing and provide a new decision date, which must be within two months of the original request.

It's important for employers to follow this timescale to ensure that they are complying with the law and treating their employees fairly. Failing to follow the correct procedure or timescale could result in a complaint to an employment tribunal.

Documentation sequence

Previous
Letters
Flexible working request acknowledgement letter template

Use this model letter to notify the employee that their flexible working request has been received and that a meeting will be set up to discuss it with them.

This
Flexible working application meeting invitation letter template
Next
Plans
Flexible working application review meeting plan template

Our Flexible Working Application Review Meeting Plan template guides productive discussions, ensuring clear communication and mutual understanding of flexible work arrangements.

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