Flexible working rejection appeal letter template
If an employee wishes to appeal against a flexible working application rejection, they can use this model template.
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What is a Flexible working rejection appeal letter?
An employee may write a flexible working rejection appeal letter if their initial request for flexible working arrangements, such as a change in working hours or location, has been rejected by their employer.
The employee may feel that their request was reasonable and that accommodating it would not have a negative impact on the company's operations. They may also feel that their current work schedule is having a significant impact on their personal life and that flexible working arrangements would enable them to achieve a better work-life balance.
The employee may wish to appeal the rejection in the hopes of finding a mutually beneficial solution that meets both their needs and those of the company.
Great Britain & NI (United Kingdom)
What legislation or best practices underpin this template / should I be aware of?
There is no statutory right to appeal a flexible work refusal however it is good practice to offer one.
You should have refused the original request for one or more of the permitted eight business reasons, as follows:
- Burden of additional costs.
- Detrimental effect on ability to meet customer demand.
- Inability to reorganise work among existing staff.
- Inability to recruit additional staff.
- Detrimental impact on quality.
- Detrimental impact on performance.
- Insufficiency of work during the periods you propose to work.
- Planned structural changes.
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Flexible working rejection appeal [Delete this line]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Thank you for your response dated [insert date of response letter] to my flexible working request dated [insert date of request]. I am disappointed my request has been rejected. I am writing to appeal this decision for the reason(s) I explain below.
As you know, I submitted a request to [describe reasons for application, e.g to work from home two days a week in order to better balance my work and personal responsibilities].
You have refused my request for flexible working because [state the reason(s) given by the employer to refuse your request].
I understand that my initial request may not have been possible due to business needs, but I strongly believe that accommodating my request would not negatively impact the company's operations. In fact, I believe that it would enhance my productivity and allow me to better contribute to the success of the company.
I am willing to work with you to find a compromise that meets the needs of both the company and myself. I am willing to adjust my schedule or work with a different arrangement that suits the company's needs.
I respectfully request that you reconsider my request for flexible working arrangements. I hope that we can come to a mutually beneficial solution that allows me to continue to be a valuable member of the team.
Thank you for your time and consideration.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
What communication / process sequence is this part of?
Flexible working request rejection letter template
If you are unable to accept a request for flexible working, issue this model template letter to inform an employee of the reason for the rejection.
Why buy our Flexible working rejection appeal letter template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
