Flexible working rejection appeal letter template
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Our flexible working appeal letter template can help employees formally challenge a rejected flexible working request. It provides a clear and professional structure to outline their reasons for appeal and seek a reconsideration.
Flexible working rejection appeal letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Thank you for your response dated [insert date of response letter] to my flexible working request dated [insert date of request]. I am disappointed my request has been rejected. I am writing to appeal this decision for the reason(s) I explain below.
As you know, I submitted a request to [describe reasons for application, e.g to work from home two days a week in order to better balance my work and personal responsibilities].
You have refused my request for flexible working because [state the reason(s) given by the employer to refuse your request].
I understand that my initial request may not have been possible due to business needs, but I strongly believe that accommodating my request would not negatively impact the company's operations. In fact, I believe that it would enhance my productivity and allow me to better contribute to the success of the company.
I am willing to work with you to find a compromise that meets the needs of both the company and myself. I am willing to adjust my schedule or work with a different arrangement that suits both parties.
I respectfully request that you reconsider my request for flexible working arrangements. I hope that we can come to a mutually beneficial solution that allows me to continue to be a valuable member of the team.
Thank you for your time and consideration.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
If your request for flexible working has been rejected, you have the option to appeal by writing a formal appeal letter.
You may wish to appeal if you believe:
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Your request was reasonable and could be accommodated without negatively impacting the business
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Your current work schedule is affecting your personal life, and flexible working would help you achieve a better work-life balance
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A compromise can be found that works for both you and your employer
An appeal provides an opportunity to reopen the discussion and explore a solution that meets both your needs and those of the company.
Extended guidance
Employment law compliance
If your request for flexible working is denied, you don’t have a legal right to appeal the decision. However, many employers offer an appeal process as part of a fair and reasonable approach.
Appealing gives you the chance to:
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Explain any concerns you have about the decision
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Provide new information that may support your request
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Work with your employer to explore a solution that benefits both you and the business
If you decide to appeal, your employer must make a final decision within two months of your original request. This deadline can be extended if both you and your employer agree—any extension should be confirmed in writing, such as in an email or letter.
Documentation sequence
Flexible working request rejection letter template
Our Flexible Working Request Rejection Letter Template ensures clear, fair communication of a declined request, outlining business reasons and offering next steps.
Appeal hearing invitation letter template
Our Appeal Hearing Invitation Letter template formally invites employees to appeal hearings, maintaining transparency and adhering to procedural fairness.
