Performance Improvement plan (PIP) meeting script template

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A script to guide managers in conducting performance improvement meetings. It covers the key points to address, including discussing the performance improvement plan, setting expectations, providing feedback, and offering support.

Why this script is necessary

This Performance Improvement plan (PIP) meeting script template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.

Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.


Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
514 words, 2 pages A4
Date last reviewed icon
Date last reviewed
1 July 2024
performance improvement plan (pip) meeting script template

Performance Improvement plan (PIP) meeting Script


Chairperson: Good [Morning/Afternoon], [Employee's Name]. Thank you for joining us today. The purpose of this meeting is to discuss and address concerns about your performance. We value your contributions to the company and want to ensure your success. Our goal is to work together to identify areas for improvement and develop a plan to help you reach the expected performance standards.

[Reiterating Concerns]

Chairperson: We have noticed some issues regarding your performance in certain aspects of your role. It is essential to address these concerns as they impact your ability to meet the required performance standards. Our objective is to help you overcome any challenges and provide the necessary support to facilitate your professional growth.

[Performance Improvement Plan]

Chairperson: To assist you in improving your performance, we have prepared a performance improvement plan. This plan outlines specific goals and objectives that we believe will contribute to your overall development and success in your role. The plan will serve as a roadmap to guide your progress and provide clarity on what is expected from you.

[Timeline and Expectations]

Chairperson: The performance improvement plan will be implemented over a specified timeline, typically [insert timeframe]. During this period, we will closely monitor your progress and provide ongoing feedback and guidance. It is essential to understand that the success of this plan relies on your commitment and active participation in implementing the necessary changes.

[Consequences and Follow-Up]

Chairperson: It is important to note that the performance improvement plan is a significant opportunity for you to address the identified concerns and meet the required performance standards. We want to see you succeed and reach your full potential within our organization. However, it is crucial to be aware that if the desired improvements are not achieved within the agreed-upon timeline, we will need to move through a series of stages, which may ultimately result in dismissal.

[Explaining the Stages]

Chairperson: The stages may include additional reviews, further performance assessments, and potentially disciplinary measures. Our aim is not to reach that point, but it is important to be transparent about the potential consequences if the performance does not improve as expected. Our primary goal is to work collaboratively to help you succeed and avoid any negative outcomes.

[Reiterating Support]

Chairperson: I want to emphasize that we are here to support you throughout this process. We will provide the necessary resources, guidance, and feedback to help you make the required improvements. Our intention is to see positive progress and achieve a successful outcome.

[Employee's Input and Questions]

Chairperson: Before we proceed, I would like to hear your thoughts and any concerns you may have regarding the performance improvement plan or the support provided. This is an opportunity for open dialogue, and I encourage you to ask any questions or share your perspective.


Chairperson: Thank you for your understanding. We believe in your ability to make the necessary changes and succeed. Let's continue working together to implement the performance improvement plan and achieve the desired outcomes. We will schedule regular check-ins to assess your progress and provide any additional support needed.

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Why choose our Performance Improvement plan (PIP) meeting script template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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