Seasonal flu jab workplace clinic introduction script template
Supporting information
Our Seasonal Flu Jab Workplace Clinic Introduction Script Template announces a flu vaccination workplace clinic, emphasising the importance of health and safety.
Can be used as a letter or email.
Seasonal flu jab workplace clinic introduction script
[Subject: Protect Yourself and Others: Free Flu Jab for Employees!]
Dear [Company Name] Team,
We hope this message finds you well. As we enter the flu season, it's essential to take proactive steps to protect ourselves and our colleagues. We are excited to announce that once again, [Company Name] is offering free flu vaccinations to all employees.
Why Get Vaccinated?
The flu vaccine not only helps shield you from the flu but also plays a vital role in keeping our workplace healthy. By getting vaccinated, you:
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Protect yourself from the flu's symptoms and potential complications.
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What is this for?
The Seasonal Flu Jab Workplace Clinic Introduction Script Template is designed to facilitate the smooth launch of workplace flu vaccination programs.
It serves as a guideline for HR and healthcare personnel to effectively communicate the importance of flu vaccinations, clinic details, and appointment scheduling, promoting employee well-being and a healthier work environment.
Employment law compliance
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Health and Safety at Work Act 1974: Emphasises the responsibility of employers to provide a safe working environment, which includes offering health-related initiatives like flu jabs.
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Equality Act 2010: Ensures that the introduction script promotes access to the clinic without discrimination and offers reasonable adjustments for individuals with disabilities.
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Data Protection Act 2018 (incorporating GDPR): Requires that personal data collected during the clinic introduction is handled in compliance with data protection principles.
- Occupational Health and Safety Regulations: Specific regulations under this act (such as in healthcare employment) may apply to healthcare-related initiatives, like the distribution of flu jab vouchers, and should be followed.
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Public Health (Control of Disease) Act 1984: May be relevant in the context of workplace health initiatives, including vaccination programs.
Decision-making milestones
| Step | Description | Responsibility | Timing |
| 1 | Identify the Need for a Flu Jab Clinic | HR/Health & Safety | Several months in advance of flu season |
| 2 | Plan the Clinic Logistics | HR/Health & Safety | 2-3 months before flu season |
| 3 | Develop the Introduction Script | HR/Communication | 1 month before flu season |
| 4 | Review and Approval of Script | HR/Management | 2 weeks before flu season |
| 5 | Launch Flu Jab Clinic and Use Script | HR/Health & Safety | During the flu season |
