Guide to Managing an employee suspension
Supporting information
Our guide to managing an employee suspension equips you with a structured framework for effective use.
Managing an employee suspension
This guide outlines best practices to ensure a fair, lawful, and professional approach to employee suspensions. By following these steps, you can manage an employee suspension effectively, ensuring fairness, compliance, and professionalism.
1. Understand the Purpose of Suspension
Suspension is not a disciplinary action but a neutral act intended to:
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Protect the investigation process.
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Safeguard individuals involved (e.g., the employee, colleagues, customers).
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Protect the integrity of the business or workplace.
2. Consider Alternatives to Suspension
Before deciding to suspend, explore alternatives such as:
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Temporary changes to working patterns.
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Reassignment to a different role or location.
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Enhanced supervision.
3. Follow Organisational Policy
Ensure you comply with:
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Your organisation’s disciplinary and suspension policy.
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Employment contracts and any collective agreements.
4. Assess the Situation
Suspend only when necessary, such as when:
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The allegations are serious (e.g., gross misconduct).
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There is a risk of interference with evidence or witnesses.
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The employee’s presence may escalate tensions or harm.
5. Consider the Severity of the Allegation
The nature and severity of the allegation may
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What is this for?
Suspending an employee is a serious and often difficult decision, requiring sensitivity and careful judgement.
This Guide contains the following sections:
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Understand the purpose of suspension
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Consider slternatives to suspension
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Follow organisational policy
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Assess the situation
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Consider the severity of the allegation
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Seek authorisation
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Notify the employee
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Provide written confirmation
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Maintain communication
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Conduct a fair investigation
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Review the suspension regularly
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Conclude the suspension
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Document everything
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Be mindful of wellbeing
Employment law compliance
It can have significant implications not only for the individual concerned but also for their colleagues and the wider workplace. The decision to suspend—or not to suspend—can impact team morale, trust in leadership, and the reputation of the organisation.
As such, it must be handled with fairness, transparency, and professionalism.
Documentation sequence
Suspension policy
Our Suspension Policy Template ensures fair and consistent procedures are followed during employee suspensions, protecting both employees and the company.
Notice of suspension letter template
Our Notice of Suspension Letter Template ensures a formal and clear communication during employee suspension, preserving procedural fairness.
