Employee Forum terms of reference template
A clear guide that sets out the purpose, membership, and operation of your internal employee forum or staff consultation group.
- 2 pages / 282 words.
- Last updated 28/05/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Employee Forum terms of reference
Purpose
The employee forum provides a structured way for staff to raise ideas, discuss workplace issues, and contribute to organisational improvements. It supports open communication, collaboration, and a positive working culture.
Scope
This forum is a consultative body. It does not replace formal collective bargaining or individual communication routes. It covers all departments and roles across the organisation.
Objectives
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Promote two-way communication between staff and leadership
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Encourage employee voice and input on workplace matters
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Support employee engagement,
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This document explains how an employee forum works, from who’s involved to how it supports staff voice and engagement.
It covers purpose, structure, roles, confidentiality, and meeting processes.
Organisations benefit from stronger communication, employee trust, and practical input into workplace decisions.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Employee Forum terms of reference template, to understand the workflow.
Employee Forum participation policy
Sets expectations for how employees engage in the employee forum, including nomination, time commitment, and respectful behaviour.
Employee Forum member nomination form
A simple nomination form to select employee representatives for your staff forum or employee consultation group.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Employee Forum terms of reference template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
