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A clear guide that sets out the purpose, membership, and operation of your internal employee forum or staff consultation group.
Purpose
The employee forum provides a structured way for staff to raise ideas, discuss workplace issues, and contribute to organisational improvements. It supports open communication, collaboration, and a positive working culture.
Scope
This forum is a consultative body. It does not replace formal collective bargaining or individual communication routes. It covers all departments and roles across the organisation.
Objectives
Promote two-way communication between staff and leadership
Encourage employee voice and input on workplace matters
Support employee engagement,
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For more value, this is also found in our Full library and Employee communication templates toolkit
This document explains how an employee forum works, from who’s involved to how it supports staff voice and engagement.
It covers purpose, structure, roles, confidentiality, and meeting processes.
Organisations benefit from stronger communication, employee trust, and practical input into workplace decisions.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Employee Forum terms of reference, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Sets expectations for how employees engage in the employee forum, including nomination, time commitment, and respectful behaviour.
A simple nomination form to select employee representatives for your staff forum or employee consultation group.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Employee Forum terms of reference template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing employee communication processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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