Disciplinary appeal hearing outcome confirmation letter template
Our Disciplinary Appeal Hearing Outcome Confirmation Letter Template ensures clear communication of the final decision, promoting fairness and transparency.
Use this model letter to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.
- 1 page / 124 words.
- Last updated 01/03/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Disciplinary appeal hearing outcome confirmation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Outcome of disciplinary appeal hearing
You appealed against the decision of the disciplinary hearing that you be [dismissed | subject to disciplinary action]. The appeal hearing was held on [date] at [time], at [venue] with [name].
I am now writing to confirm
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A Disciplinary Appeal Hearing Outcome Confirmation Letter is sent to an employee following a disciplinary appeal hearing. The letter confirms the outcome of the appeal hearing and any decisions that were made as a result of the hearing.
The letter will typically outline the decision made by the company's disciplinary committee and provide the employee with any information they need to know regarding their future employment status, such as whether they will be reinstated or terminated from employment. It may also provide details of any actions the employee must take, such as attending additional training or meeting specific performance targets.
The letter should be written in a clear and concise manner, outlining the key points discussed at the hearing and the reasoning behind the decision made. It should also include any relevant dates or deadlines that the employee needs to be aware of.
Overall, the letter should be professional and objective, outlining the facts of the case and the decision made in a clear and transparent manner. This helps to ensure that the employee understands the outcome of the appeal hearing and what actions they need to take moving forward.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as soon as possible after a decision is made.
Compliance
Compliance
This Disciplinary appeal hearing outcome confirmation letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Provides guidelines on the right to receive written confirmation of the outcome of a disciplinary appeal.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary appeals, including providing written outcomes.
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Data Protection Act 2018: Ensures proper handling and privacy of employee data when sending the outcome confirmation letter.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Disciplinary appeal hearing outcome confirmation letter template, to understand the workflow.
Disciplinary appeal hearing script
Our Disciplinary Appeal Hearing Script Template ensures an organised and fair process for addressing disciplinary appeals, resolving conflicts effectively.
Timings
Timings
Follow these best practice actions to get the most from the Disciplinary appeal hearing outcome confirmation letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Appellant Confirms Attendance at appeal hearing | Appellant | Upon receiving the appeal hearing notice |
| 2 | Gather Relevant Information | HR/Supervisor | Before the hearing |
| 3 | Conduct Appeal Hearing | Chairperson/Panel | On scheduled date |
| 4 | Determine Appeal Outcome | Panel | After the hearing |
| 5 | Issue Outcome Confirmation Letter Template | HR | After determining outcome |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Disciplinary appeal hearing outcome confirmation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
