Unauthorised absence second reminder letter template

Unauthorised absence second reminder letter template cover image
Unauthorised absence second reminder
Template
Unauthorised absence second reminder letter template cover image
£15

Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.

If an employee is absent from work and has not made contact, send this unauthorised absence second reminder model template for them to get in touch urgently.

 

1 page / 88 words

Suitable for use in
Great Britain & Northern Ireland (United Kingdom)
Global (but always check your local legislation)

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Unauthorised absence second reminder letter

[Sender name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Unauthorised absence (second letter)

You have not been to work since [date] and despite my previous letter dated [date] have failed to contact me to let me know why.

Please let

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This document incorporates relevant UK laws and HR standards, including those listed below:

Key UK employment legislation governing a Unauthorised Absence Second Reminder Letter:

  • Employment Rights Act 1996: Ensures fair treatment of employees in handling absence and disciplinary matters.

  • Employment Act 2002: Establishes procedures for notifying employees about disciplinary actions, including unauthorised absences.

  • Working Time Regulations 1998: Sets limits on working hours and rest breaks, indirectly influencing absence management.

  • Company Absence Policy: Guides the process of addressing unauthorised absences, ensuring consistency and fairness.

Legal compliance for unauthorised absence second reminder letter template

This Unauthorised absence second reminder letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.

Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.

Direction:
Issued from Employer (you) to Employee
Timing:
Around 1 to 2 days after the first unauthorised reminder letter has been issued, and no contact has been made by the AWOL employee have not been responded to

Extended guidance

Workflow window

Check what resources come before or after this step to understand the workflow.

Previous
Letters
Unauthorised absence first reminder letter

Our Unauthorised Absence First Reminder Letter template helps address unexplained absences and prompts employee communication.

This
Unauthorised absence second reminder letter
Next
Letters
Unauthorised absence final reminder letter

Our Unauthorised Absence Final Reminder Letter template helps address persistent absenteeism, promoting attendance and accountability.

Timings

Follow these best practice actions to get the most from this document, guiding you before, during, and after implementation:

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Step Description Responsibility Timing
1 Confirm that the employee is currently AWOL and has not been in contact, despite receiving a previous reminder letter regarding their unauthorised absence. HR or Manager As needed
2 Review the employee's attendance records, previous letter, and discussions related to the unauthorised absence. HR or Manager Before drafting the letter
3 Draft the "Second Unauthorised Absence Reminder Letter" addressing the employee's AWOL status, reminding them of the policy, and notifying them that this is the second reminder. Clearly state that they need to make contact by a specified deadline to avoid further action. HR After reviewing records
4 Deliver the "Second Unauthorised Absence Reminder Letter" to the employee through registered mail, email, or any other official communication channel with proof of delivery. HR Immediately after drafting
5 If the specified deadline passes without the employee making contact, proceed to the next step in the process, such as issuing a final reminder or initiating disciplinary action as per company policy. HR After the specified deadline