Redundancy confirmation letter template
If, after consultation, the decision has been made to confirm the redundancy of a role, send this model confirmation letter template to the employee affected .
Payments, notice and leaving arrangements are all detailed.
- 2 pages / 505 words.
- Last updated 21/07/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Redundancy confirmation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of redundancy
Further to [your meeting with [name] | our meeting] on date], I regretfully confirm that your employment with us will be terminated [with effect from [date] | with immediate effect].
This is due to your position having to be made redundant, and in no way reflects on your performance in your job, which has been entirely [satisfactory | excellent].
The selection of employees to be made redundant was based on the Company redundancy selection procedure, which has been discussed with you, and the need for the Company to retain a balanced workforce.
[I have attached your redundancy selection criteria and score.]
[Unfortunately, you have less than two qualifying years service with [Company] and therefore you are not entitled to statutory redundancy pay.]
Or
[You are entitled to [number] [weeks | months] notice, commencing on [date] and ending on [date]. While working your notice you are entitled to reasonable
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A redundancy confirmation letter is sent to an employee to confirm that their position has been made redundant. The letter typically outlines the reasons for the redundancy, the timeline of the process, and any compensation or entitlements that the employee may be eligible for.
The letter may also provide information on any available support or resources that the company may be able to provide to the employee, such as job search assistance or training opportunities. The purpose of the letter is to provide the employee with clarity and transparency about the redundancy process and to ensure that all parties are aware of their rights and obligations.
A Redundancy confirmation letter should be sent after a consultation period with the employee or their representatives, during which the employee may have had an opportunity to express their views and concerns about the redundancy process. The letter may also include information on any appeals process that the employee may be eligible for if they disagree with the decision to make their position redundant.
Overall, a Redundancy confirmation letter serves as a formal record of the redundancy process and helps to ensure that all parties are on the same page regarding the outcome of the process.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as soon as possible after the redundancy of the role has been determined.
Compliance
Compliance
This Redundancy confirmation letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: This legislation sets out the rights and obligations of employers and employees during the redundancy process, including consultation requirements and entitlement to a redundancy payment.
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Redundancy Payments Act 1965: This act outlines the legal requirements for employers to provide redundancy payments to eligible employees who have been made redundant.
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Trade Union and Labour Relations (Consolidation) Act 1992: This act regulates collective redundancies, requiring employers to consult with employee representatives when a certain number of redundancies are proposed within a specific timeframe.
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Employment Rights (Dispute Resolution) Act 1998: This legislation establishes the procedures for resolving disputes related to redundancies, including unfair dismissal claims.
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The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE): TUPE protects employees' rights during business transfers or changes in ownership, including redundancies arising from such transfers.
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Equality Act 2010: This act prohibits discrimination based on protected characteristics (e.g., age, gender, race, disability) during the redundancy process and requires employers to ensure fairness and equality in the selection criteria.
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Working Time Regulations 1998: This legislation governs working hours, rest breaks, and holidays, which may be relevant in the context of redundancy consultations and notice periods.
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The Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014: These regulations specify the consultation period and requirements for collective redundancies involving 100 or more employees.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Redundancy confirmation letter template, to understand the workflow.
Final individual redundancy consultation meeting script
Our Final Redundancy Consultation Meeting Script Template guides structured and sensitive conversations, addressing employee concerns professionally.
Redundancy appeal letter
In case an employee wishes to appeal their redundancy decision, this template helps them draft a formal appeal, clearly stating the grounds for their appeal and supporting evidence.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Redundancy confirmation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
