Exit interview meeting invitation letter template

This Exit interview meeting invitation letter template incorporates relevant UK laws and HR standards, including those listed below:

There is no legal requirement to conduct an exit interview, but they can provide you with some useful information about underlying issues within your organisation.

• The employee has a right to decline the invitation to the exit interview.

• The exit interview should be conducted in a private and confidential setting.

• The employer should not use the exit interview to discriminate against the employee.

• The employer should not use the exit interview to coerce the employee into signing a waiver or release of claims.

• The employer should ensure that the employee's personal data is handled in accordance with data protection legislation.

• The employer should be prepared to address any concerns or complaints raised by the employee during the exit interview.

• The employer should provide the employee with information on any post-employment obligations, such as restrictive covenants or confidentiality agreements.

• The employer should consider the timing and scheduling of the exit interview to ensure that it does not interfere with the employee's final days of work or transition to a new job.

An exit interview should not be held on the employee's last day as they may be somewhat disengaged at that point and honest feedback may not be as forthcoming; aim to hold the interview a week before they leave.

Check which resources should be implemeted before and/or after the Exit interview meeting invitation letter template, to understand the workflow.

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Resignation acceptance letter

If an employee resigns, issue this model resignation acceptance letter to provide specific end of contract information, such as the date of their last day of work.

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Exit interview meeting invitation letter

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Exit interview meeting script

Our Exit Interview Meeting Script Template streamlines the process, ensuring comprehensive feedback and valuable insights for organisational improvement.

Follow these best practice actions to get the most from the Exit interview meeting invitation letter template, guiding you before, during, and after implementation:

Scenario

ABC Limited, a UK-based company, schedules exit interviews for departing employees to gather feedback and insights about their experiences with the company. HR Manager Sarah is responsible for conducting the exit interviews and driving improvements based on the insights gathered. She is also tasked with drafting an exit interview meeting invitation letter to invite the departing employee to participate in the exit interview.

Initial Response

Sarah schedules an exit interview for the departing employee, ensuring that HR conducts the meeting in accordance with company policy. She confirms the date, time, and location of the meeting and prepares to facilitate a constructive discussion.

Drafting the Letter

Sarah carefully drafts the exit interview meeting invitation letter, emphasising the importance of the feedback being sought and how it will be used to drive improvements and identify development opportunities within the company. The letter is professional, respectful, and encourages the departing employee to provide honest feedback.

Content of the Letter

The exit interview meeting invitation letter formally invites the departing employee to participate in an exit interview conducted by HR Manager Sarah. It explains that the purpose of the exit interview is to gather feedback and insights about the employee's experiences with ABC Limited. The letter assures confidentiality and emphasises that the insights gathered will be used to drive possible improvements and identify development opportunities within the company.

Sending the Letter

Once finalised, Sarah sends the letter to the departing employee via email or post, ensuring timely delivery. She expresses appreciation for the employee's participation and encourages them to provide honest feedback to help shape the company's future.