Flexible working application meeting invitation letter template
Our Flexible Working Application Meeting Invitation Letter template invites employees to discuss flexible work arrangements, promoting work-life balance and open communication.
- 1 page / 237 words.
- Last updated 23/04/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Flexible working application meeting invitation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Thank you for your email to [name] on [date] requesting to permanently alter your contracted working pattern. We would like to discuss your request with you to see how your proposed working pattern might be made to work in practice, and also to ensure that you are fully aware of all the implications of changing your working pattern.
Please attend a meeting with [name] and [name] on [date] at [time] in
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The purpose of the letter is to inform the employee that their request has been received.
By inviting the employee to a meeting to discuss their request, the employer is able to gain a better understanding of the proposed changes to working arrangements and how they would impact the business.
The meeting provides an opportunity for the employer to ask questions and seek clarification, and for the employee to explain their reasons for making the request and how they believe it would benefit them and the company.
The meeting also allows both parties to work together to find a solution that meets the needs of the employee while ensuring that the business can continue to operate effectively.
Overall, the Flexible working application meeting invitation letter helps to facilitate an open and constructive dialogue between the employer and the employee, which is essential for working towards a successful flexible working arrangement.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned within 28 days of receiving the employee's request for flexible working application.
Compliance
Compliance
This Flexible working application meeting invitation letter template incorporates relevant UK laws and HR standards, including those listed below:
Employers should follow a reasonable timescale for managing a flexible working request:
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Unless the employer decides to agree to the employee's written request in full, they must consult the employee before they make a decision
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After the meeting, the employer must consider the request carefully, taking into account the needs of the business and the impact on the employee.
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The employer must inform the employee of their decision in writing.
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If the employer needs more time to consider the request, they must inform the employee in writing and provide a new decision date, which must be within two months of the original request.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Flexible working application meeting invitation letter template, to understand the workflow.
Flexible working request acknowledgement letter
Use this model letter to notify the employee that their flexible working request has been received and that a meeting will be set up to discuss it with them.
Flexible working application review meeting plan
Our Flexible Working Application Review Meeting Plan template guides productive discussions, ensuring clear communication and mutual understanding of flexible work arrangements.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Flexible working application meeting invitation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
