Exit interview meeting script template

Exit interview meeting script template cover image
Exit interview meeting
Template
Exit interview meeting script template cover image
£15

Our Exit Interview Meeting Script Template streamlines the process, ensuring comprehensive feedback and valuable insights for organisational improvement.

  • 2 pages / 264 words
  • Instantly download as Word / PDF / plain text
  • Suitable globally (check local legislation)

Save 30 mins drafting time, and reduce your risk.

Exit interview meeting script

1   [Opening]

1.1   Hello, thank you for taking the time to speak with us today for your exit interview. Our goal is to gather your feedback and insights to help us improve as an organisation. Please feel free to be open and honest with us."

2   [Employee Background]

2.1   Can you tell us about your position and the length of your employment with us?"

3   [Job Satisfaction]

Can you describe your overall job satisfaction during your time with us? What were some of the

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The purpose of the Exit Interview Meeting Script Template is to guide the interviewer in conducting a structured and meaningful exit interview with departing employees.

The template helps gather valuable feedback and insights from employees about their experiences, reasons for leaving, and suggestions for organisational improvement.

It ensures consistency and thoroughness in the exit interview process, enabling the company to identify patterns, address issues, and make necessary changes to enhance employee retention and overall organisational effectiveness.

Direction:
Issued from Employer (you) to Employee
Timing:
During the meeting itself

Extended guidance

Compliance

This Exit interview meeting script template incorporates relevant UK laws and HR standards, including those listed below:

  • Data Protection Act 2018: Ensures that employee data collected during exit interviews is handled securely and in compliance with data protection regulations.

  • Employment Rights Act 1996: Provides employees with the right to be accompanied by a colleague or trade union representative during the exit interview.

  • Equality Act 2010: Ensures that exit interviews are conducted without discrimination and that feedback is gathered fairly and objectively.

  • Whistleblowing Policy: Offers protection to employees who raise concerns during exit interviews about illegal, unethical, or unsafe practices within the organisation.

  • ACAS Code of Practice: Provides guidelines on conducting exit interviews fairly and effectively, encouraging open and honest communication.

Flowchart

Check which resources should be implemeted before and/or after the Exit interview meeting script template, to understand the workflow.

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Practical example

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Scenario: Exit Interview Meeting for Departing Employee at ABC Limited

ABC Limited, a leading technology company, conducts an exit interview meeting with Sarah Thompson, a departing employee who has resigned from her position as Marketing Manager. HR Manager, Sarah Johnson, oversees the exit interview process and conducts the meeting to gather feedback and insights from Sarah Thompson about her employment experience at ABC Limited.

Background

Sarah Thompson has been a valued member of the marketing team at ABC Limited for the past three years. However, she recently submitted her resignation, citing personal reasons and a desire to explore new career opportunities. ABC Limited views the exit interview as an opportunity to gain valuable feedback from Sarah Thompson and identify any areas for improvement within the company.

Exit Interview Meeting

Sarah Johnson schedules a meeting with Sarah Thompson to conduct the exit interview. During the meeting, Sarah Johnson expresses appreciation for Sarah Thompson's contributions to ABC Limited and acknowledges her decision to move on. She reassures Sarah Thompson that the purpose of the exit interview is to gather constructive feedback and insights to enhance the employee experience for current and future employees.

Discussion

Sarah Johnson guides the conversation by asking open-ended questions about Sarah Thompson's overall experience at ABC Limited, including her reasons for leaving, perceptions of company culture, communication effectiveness, opportunities for professional development, and any suggestions for improvement. Sarah Thompson shares her thoughts candidly, highlighting positive aspects of her experience as well as areas where she believes ABC Limited could make enhancements.

Feedback and Insights

Through the exit interview, Sarah Johnson gains valuable feedback and insights from Sarah Thompson, which she documents and shares with relevant stakeholders within the company. She identifies common themes and trends from exit interviews with departing employees to inform strategic decision-making and continuous improvement initiatives at ABC Limited.

Follow-Up and Action Planning

After the exit interview meeting, Sarah Johnson follows up with Sarah Thompson to express gratitude for her participation and to provide any additional support or assistance as needed during the transition period. She collaborates with department managers and HR colleagues to develop action plans based on the feedback received during exit interviews, focusing on areas such as employee engagement, communication, training and development, and organisational culture.

Frequently Asked Questions

  1. Can I use this Exit interview meeting script template for small businesses?

    Yes. The Exit interview meeting script template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.

  2. Is this Exit interview meeting script template compliant with 2025 UK employment law?

    Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

  3. Can I customise this Exit interview meeting script template for my organisation?

    Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.

  4. Do I get instant access to the Exit interview meeting script template?

    Yes. Once purchased, you'll be able to download the Exit interview meeting script template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

  5. What if I need a full HR toolkit, not just the Exit interview meeting script template?

    If you're looking for broader support, we also offer toolkits and library bundles that include the Exit interview meeting script template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.