Subject Access Request (SAR) Refusal letter template
-refusal-letter-template.jpg?w=600&q=80)
If certain exemptions apply, and the organisation is unable to fulfill the SAR in full, this template outlines the reasons for refusal and provides information on how the individual can appeal the decision.
- 1 page / 216 words
- Instantly download as Word / PDF / plain text
- Suitable for United Kingdom use only
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Subject Access Request (SAR) Refusal letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I am writing to respond to your recent Subject Access Request (SAR) dated [Date]. We have carefully reviewed your request and regret to inform you that we are unable to fulfill it in its entirety for the following reasons:
[Explain the reasons for refusal, which may include but are not limited to]:
-
Your request is manifestly unfounded or excessive, and it would require disproportionate
You're currently viewing a limited preview. For instant full access, purchase this item or a parent bundle.
This Subject Access Request (SAR) Refusal letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Direction:
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Subject Access Request (SAR) Refusal letter template, to understand the workflow.
Employee appeal (general) letter
Our Employee Appeal Letter Template provides a structured format for employees to appeal decisions, ensuring clarity and fairness in the process.
Frequently Asked Questions
Frequently Asked Questions
-
Can I use this template in my small business?
Yes. The Subject Access Request (SAR) Refusal letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
-
Is this template compliant with 2025 UK employment law?
Absolutely. Like the Subject Access Request (SAR) Refusal letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
-
Can I customise this template for my organisation?
Yes, in the Subject Access Request (SAR) Refusal letter template, as with all of our templates, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
-
Do I get instant access to the template?
Yes. Once purchased, you'll be able to download the Subject Access Request (SAR) Refusal letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
-
What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Subject Access Request (SAR) Refusal letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
