Disciplinary hearing result letter template
Our Disciplinary Hearing Result Letter Template ensures clear communication of outcomes, promoting transparency and fair resolution.
5 mins
What is a Disciplinary hearing result letter?
The purpose of a "Disciplinary Hearing Result Letter Template" is to formally communicate the outcome of a disciplinary hearing to the employee involved.
The letter serves as a written record of the disciplinary decision, informing the employee of any disciplinary action taken, such as warnings, sanctions, or any changes in employment status. It provides a clear explanation of the reasons behind the decision and outlines any steps the employee needs to take moving forward.
The letter aims to ensure transparency in the disciplinary process, maintaining fairness and accountability while upholding the rights of both the employer and the employee.
As soon as possible after a disciplinary hearing has been held, and a decision is made
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What legislation or best practices underpin this template / should I be aware of?
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Employment Rights Act 1996: Provides guidelines on communicating disciplinary decisions to employees and ensuring the right to written reasons for dismissal.
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Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary matters, including providing clear communication of disciplinary outcomes.
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Data Protection Act 2018: Ensures that employee data related to disciplinary decisions is handled securely and confidentially.
Other territories
Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.
Disciplinary hearing result [Delete this line]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Outcome of disciplinary hearing
On [date] you were informed that [Company] was considering taking disciplinary action against you. This was discussed in a meeting on [date].
Following that meeting, it was decided that your [conduct | performance] was [still] unsatisfactory and that [you be dismissed | disciplinary action would be taken against you | no further action would be taken against you.]
[I am therefore writing to you to confirm the decision. Your last day of service with the Company will be [date].]
[The reasons for your dismissal are:
- [Describe fully and refer to regulations, laws, or rules breached.]]
[I am therefore writing to you to confirm the decision. The action will be a [Formal Verbal Warning | First Written Warning | Final Written Warning], which will remain on your file for [6 | 12] months. The reasons for this disciplinary action are:
- [Describe fully and refer to regulations, laws, or rules breached.]]
You have the right of appeal against this decision. Your appeal should be directed to [Name | the HR Department | HR Services] within [number] days of receiving this letter. It should set out in full the reason(s) for your appeal.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
What communication / process sequence is this part of?
Disciplinary hearing script
Our Disciplinary Hearing Script Template ensures structured proceedings, promoting fairness and adherence to disciplinary policies during hearings.
Disciplinary outcome appeal letter template
Our Disciplinary Outcome Appeal Letter Template empowers employees to seek fair resolution, addressing concerns and ensuring procedural fairness.
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
