When to use it
You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.
Dear [Recipient first name],
CONCERN OVER CONDUCT
I write further to our meeting today/ on [date] in which we discussed the following allegations:
- [list matters discussed].
During the meeting your explanation for this was:
- [insert reasons/comments stated by employee]
Having listened to your explanations in relation to the above, I have found them to be unsatisfactory for the following reasons:
The full Concern over conduct letter template will be available once purchased.
Reviewed 9 May 2022
Disciplinary procedures are a set way for an employer to deal with disciplinary issues. For example, a manager may be concerned about an employee's work, their general conduct or an unauthorised absence.
Disciplinary procedures are an aid to effective management, to be used primarily as a means of modifying people’s behaviour in line with the organisation’s aims – not just as a mechanism for imposing sanctions. If disciplinary rules and procedures are written correctly and used effectively, not only should the work place be a happier working environment but will minimise the potential of being taken to an Employment Tribunal.