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Management document package
Disciplinary document library

Concern over conduct letter template

When to use it

You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

CONCERN OVER CONDUCT

Dear [Name]

I write further to our meeting today/ on [date] in which we discussed the following allegations:

  • [list matters discussed].

During the meeting your explanation for this was:

  • [insert reasons/comments stated by employee]

Having listened to your explanations in relation to the above, I have found them to be unsatisfactory for the following reasons:

The full Concern over conduct letter template will be available once purchased.

Reviewed 9 May 2022

Disciplinary explained

Disciplinary procedures are a set way for an employer to deal with disciplinary issues. For example, a manager may be concerned about an employee's work, their general conduct or an unauthorised absence.

Disciplinary procedures are an aid to effective management, to be used primarily as a means of modifying people’s behaviour in line with the organisation’s aims – not just as a mechanism for imposing sanctions. If disciplinary rules and procedures are written correctly and used effectively, not only should the work place be a happier working environment but will minimise the potential of being taken to an Employment Tribunal.