Your browser does not support JavaScript

Disciplinary decision appeal letter template

Reading time 2 minutes (inc. support info). Reviewed 27/07/2023.
£ 15
Or, upgrade to our

Our Disciplinary Decision Appeal Letter Template supports fair processes, providing a platform for employees to address concerns and seek resolution.

We also have budget-friendly bundles featuring this template:

What is a Disciplinary decision appeal letter?

A disciplinary decision appeal letter is a written communication that an employee sends to their employer to appeal a disciplinary action that has been taken against them. The letter typically outlines the employee's reasons for disagreeing with the decision and provides additional information or evidence to support their case.

In the appeal letter, the employee may request a review of the disciplinary action, such as a reduction in the severity of the punishment or a reversal of the decision altogether. The letter may also request a meeting with the employer to discuss the situation further and present additional evidence or arguments.

When writing a disciplinary decision appeal letter, it is important to remain professional and respectful in tone. The letter should clearly outline the grounds for the appeal and provide any relevant documentation or evidence to support the appeal. The employee should also clearly state the outcome they are seeking and any steps they are willing to take to resolve the issue.

In some cases, an organisation may have a formal process for filing an appeal, including specific guidelines for the content and format of the appeal letter. In other cases, the employee may need to follow less formal procedures, such as submitting the appeal letter to their supervisor or HR representative.

Overall, a disciplinary decision appeal letter is an important tool for employees who believe that they have been unfairly disciplined and wish to challenge the decision.

Disciplinary decision appeal letter template
disciplinary decision appeal letter template

What legal and best practice aspects should employers be aware of?

  • Employment Rights Act 1996: Provides guidelines on the right for employees to appeal disciplinary decisions.

  • Equality Act 2010: Ensures fair treatment during the appeal process, prohibiting discrimination based on protected characteristics.

  • ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary issues, including the right to appeal decisions.

  • Data Protection Act 2018: Ensures that employee data related to disciplinary appeals is handled securely and confidentially.

Disciplinary decision appeal [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Appeal against [verbal | first | final][ written] warning

On [date] I was informed that Company had decided to [state disciplinary action taken by the company].

I would like to appeal against this decision.

I wish the following information to be taken into account:

  • [State reasons, mitigation, justification, etc.]

Please reply within 14 days from the date of this letter to confirm the proposed date for the appeal hearing.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]


The Disciplinary decision appeal letter template is issued by an employee
Issue path
The Disciplinary decision appeal letter template is issued to an employer


Within the timescale set out in the disciplinary decision letter..


Previous step
Disciplinary hearing result letter template

Our Disciplinary Hearing Result Letter Template ensures clear communication of outcomes, promoting transparency and fair resolution.

This step
Disciplinary decision appeal letter template
Next step
Disciplinary appeal hearing invitation letter template

Our Disciplinary Appeal Hearing Invitation Letter Template facilitates transparent communication, ensuring a structured process for appeal hearings.

Related articles

Why buy our Disciplinary decision appeal letter template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You get a process flowchart to help you adhere to best practice.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Enhancing Employment Opportunities for Autistic Individuals - A Government Review
Wed, 28 Feb 24

Enhancing Employment Opportunities for Autistic Individuals - A Government Review

The government has recently unveiled a comprehensive review aimed at improving support for autistic individuals in the workplace...