Disciplinary decision appeal letter template

I am writing to formally appeal the decision communicated to me on [date], in which I was informed that [Company Name] had decided to issue me with a [verbal warning / first written warning / final written warning].

I was informed that this action was taken on the grounds of [insert the reason given by the company; for example misconduct, performance concerns, attendance issues, breach of policy, or other stated rationale].

I wish to appeal this decision because I believe that [select and explain the relevant grounds for appeal, for example:

• the decision was not supported by the evidence presented;
• relevant facts or mitigating circumstances were not fully considered;
• there were procedural concerns with the disciplinary process;
• new evidence has become available;
• the level of warning issued was disproportionate in the circumstances].

I would like the following information and circumstances to be taken into account as part of my appeal:

1. Factual inaccuracies or misunderstandings
   [Explain any information that was incorrect, incomplete, or misunderstood.]
2. Mitigating circumstances
   [Outline any relevant personal, professional, or contextual factors.]
3. Procedural concerns
   [Describe any concerns regarding the process followed; for example insufficient notice, lack of opportunity to respond, missing evidence, or failure to follow company procedure.]
4. Additional evidence
   [Include any new evidence, clarification, supporting documents, or witness information.]
5. Why the warning was not an appropriate outcome
   [Explain why you believe the warning was unjustified or why a lesser outcome would have been more appropriate.]

In light of the above, I respectfully request that this decision be reviewed and reconsidered as part of the company’s appeal process.

Please confirm in writing within 14 calendar days of the date of this letter the proposed date, time, and arrangements for the appeal hearing.

I look forward to your response.