First performance improvement plan (PIP) meeting notification letter template
Use this template to arrange the first formal performance improvement plan meeting after previous informal discussions have not produced any progress.
- 1 page / 144 words.
- Last updated 10/12/2022.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
First performance improvement plan (PIP) meeting notification letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
First Performance Improvement Meeting
I refer to our recent discussions, where we discussed your performance in your role, and I explained that as these shortcomings had not been addressed satisfactorily, it would be necessary to progress to the formal stages of the Company’s Performance Improvement
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This First performance improvement plan (PIP) meeting notification letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the First performance improvement plan (PIP) meeting notification letter template, to understand the workflow.
Performance Improvement plan (PIP) meeting script
A script to guide managers in conducting performance improvement meetings.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The First performance improvement plan (PIP) meeting notification letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
