Voluntary redundancy application accepted letter template
If you have accepted an application for voluntary redundancy, send this model letter to the employee to confirm the outcome.
- 1 page / 229 words.
- Last updated 02/10/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Voluntary redundancy application accepted letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Re: Your application for voluntary redundancy
Following our letter to you of [date] in which we invited employees to apply for voluntary redundancy, we have had the opportunity to review all the applications for voluntary redundancy that were submitted and are now in a position to communicate our decision regarding your application.
I am pleased to be able to inform you that [Company] has decided to accept your application for voluntary redundancy.
[EITHER]
We will need
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A voluntary redundancy application accepted letter is a formal letter that an employer sends to an employee to confirm that their application for voluntary redundancy has been accepted. The letter typically confirms the terms of the redundancy package, including any redundancy payment, notice period, and any other benefits or entitlements.
The letter should also provide clear and accurate information about the process for leaving the company, such as the return of company property and the timing of the final payment. The employer may also include information about any support that is available to the employee, such as access to outplacement services or training opportunities.
A voluntary redundancy application accepted letter is an important document in the redundancy process, as it sets out the terms of the agreement between the employer and employee, and provides a record of the decisions and discussions that have taken place. The letter should be carefully drafted to ensure that it complies with all relevant employment laws and regulations, and that it is clear and unambiguous in its language and tone.
It is usually delivered to the Employee by the Employer / HR.
Compliance
Compliance
This Voluntary redundancy application accepted letter template incorporates relevant UK laws and HR standards, including those listed below:
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Statutory requirements: Employers must follow the statutory requirements for making a redundancy payment and must not discriminate against any employees on the basis of any protected characteristics such as age, gender, race, religion, or sexual orientation.
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Consultation process: Employers must follow a fair consultation process with employees to avoid any potential claims of unfair dismissal or discrimination.
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Voluntary nature: Employers must ensure that employees have made a voluntary decision to apply for redundancy and that they have not been coerced or pressured into doing so.
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Communication: Employers should provide clear and accurate information to employees about their redundancy package, including any entitlements to notice pay, holiday pay, and other benefits.
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Timelines: Employers must provide employees with the appropriate notice period before their redundancy takes effect.
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Confidentiality: Employers should ensure that they maintain the confidentiality of any discussions and decisions related to the redundancy process.
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Support: Employers should provide employees with appropriate support, such as outplacement services or access to training and development opportunities, to help them transition to their next role.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Voluntary redundancy application accepted letter template, to understand the workflow.
Invitation to discuss voluntary redundancy application letter
If you receive an application for voluntary redundancy, send this model letter to an employee as an invitation to a meeting to discuss it.
Voluntary redundancy agreement terms letter
This template outlines the terms and conditions of a voluntary redundancy agreement, including any relevant financial compensation, notice periods, and other considerations.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Voluntary redundancy application accepted letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
