Investigation templates toolkit
Our Investigation Templates Toolkit supports thorough and fair investigations, facilitating prompt resolution of workplace issues.
It includes a range of templates that are designed to simplify the process of conducting investigations, save you time and effort, and ensure compliance with all relevant employment legislation. From creating investigation policies and procedures to conducting interviews and handling disciplinary procedures, our templates cover all the necessary documents required to manage workplace investigations effectively.
9 templates
The purpose of an investigation is to collect all the relevant information and evidence relating to an alleged misconduct.
Making decisions on a workplace disciplinary or grievance without reasonably completing a fact-finding exercise may render any subsequent decisions or actions taken unfair or unlawful, which can expose the organisation to the risk of legal action.
Undertaking an investigation will often be required as part of a disciplinary or grievance process. In order to ensure that the investigation was fair and appropriate it is good practice to plan, record and invite correctly.
Compliance
Compliance
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Workplace investigations are a means of gathering information and evidence in response to a complaint, allegation or concern regarding an employee's conduct, behaviour, or performance.
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Employers have a legal obligation to investigate any complaints or concerns that are brought to their attention, particularly in relation to allegations of discrimination, harassment, bullying or other forms of misconduct.
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Workplace investigations should be carried out in a fair, objective, and impartial manner. Employers should ensure that investigators are appropriately trained and have no conflicts of interest that could affect their ability to conduct the investigation.
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Employees who are the subject of an investigation should be informed of the nature of the allegations against them and given an opportunity to respond. This includes the right to be accompanied by a colleague or trade union representative during any meetings or interviews.
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Employers should ensure that the investigation is conducted confidentially, and that information is only shared with those who need to know in order to carry out the investigation.
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Employers must comply with relevant data protection legislation when conducting workplace investigations, including ensuring that personal data is processed lawfully, fairly, and transparently.
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Following the investigation, employers should make a decision based on the evidence gathered and take appropriate action, which may include disciplinary action, performance management, or other measures to address the issues identified.
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Employers should keep accurate and detailed records of the investigation, including any evidence gathered, decisions made, and actions taken.
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Failure to conduct a workplace investigation properly can lead to legal claims from employees, including claims for unfair dismissal, discrimination or breach of contract.
Client Success Stories
Client Success Stories
Here are some complex but often common Investigation-related workplace scenarios that I have successfully helped to resolve, using the resources in this toolkit alongside some direct advice.
Flowchart
Flowchart
Here we show you which resources to use for Investigating misconduct effectively, taking into account the different decisions and directions that are likely / possible.
Following this flowchart will ensure that you factor in all eventualities, follow legal / code of conduct or best practice processes, communicate effectively, and reduce the risk of things going wrong.
Frequently Asked Questions
Frequently Asked Questions
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Can small businesses use these Investigation templates?
Yes. The Investigation templates in this toolkit are designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. They follow UK employment law best practice, so even if you don't have an in-house HR team, you can confidently manage Investigation processes and issues.
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Are these Investigation templates up to date for UK law in 2025?
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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What types of Investigation letters and documents are included?
Every toolkit includes a complete set of editable templates, supporting documents, and manager guidance designed to save time and ensure compliance.
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How will this help me as an HR manager or business owner?
Purchasing the toolkit saves you hours of drafting time and reduces the risk of legal mistakes. Instead of starting from scratch, you'll have clear, professional templates that you can adapt to your business.
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Do I get instant access to the templates?
Yes. Once purchased, you'll be able to download the Investigation toolkit instantly. The templates are provided in editable Word or Excel format so you can customise them easily, and PDF format for easy sharing.
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Can I preview a sample Investigation template before buying?
We provide free examples of our templates here. This gives you a sense of the quality and layout before you commit to purchasing the full toolkit.
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What if I need a full HR toolkit, not just Investigation templates?
If you're looking for broader support, we also offer library bundles that include Investigation templates along with absence, grievance, and other HR policies. These may be more cost-effective if you need a complete HR library.
