New starter personal details form template
A New Starter Personal Details Form collects vital information about new employees, enabling efficient communication and record-keeping in organisations.
5 mins
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What is a New starter personal details form?
The purpose of a New Starter Personal Details Form is to collect essential information about a new employee, including contact details, emergency contacts, bank details, and other relevant personal information. It ensures accurate record-keeping and facilitates effective communication and administration within the organization.
On or before day 1 of employment
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What legislation or best practices underpin this template / should I be aware of?
Here are some UK employment legislations to consider when implementing a New Starter Personal Details Form:
- The Data Protection Act 2018: Employers must ensure that any personal data collected from new starters is handled in accordance with data protection regulations. The form should include a privacy notice, explaining how the data will be used and stored, and obtain the candidate's consent to process their data.
- The Equality Act 2010: Employers must ensure that the form does not infringe on any protected characteristics, such as age, race, gender, or disability, and is non-discriminatory in nature.
- The National Minimum Wage Act 1998: Employers must ensure that they have accurate information regarding the new starter's age, as this will affect the minimum wage that they are entitled to.
- The Immigration, Asylum and Nationality Act 2006: Employers must ensure that they have accurate information regarding the new starter's right to work in the UK, and may need to request additional documentation to confirm this.
- The Working Time Regulations 1998: Employers must ensure that they have accurate information regarding the new starter's working hours, and any relevant breaks or rest periods that they are entitled to.
- The Health and Safety at Work etc. Act 1974: Employers may need to collect information about the new starter's health and safety requirements, such as any medical conditions or disabilities that may require reasonable adjustments to be made.
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Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.
New starter personal details
PERSONAL
Full name (with title and forenames): | |
Address: | |
Home telephone: | |
Mobile telephone: | |
Date of birth: | |
Gender: | |
Marital status: |
JOB
Start date: | |
Job title: | |
Department: | |
Line manager: | |
Salary: | |
Hours and work pattern: |
BANK
Bank name: | |
Branch address: | |
Account name: | |
Account number: | |
Sort code: |
TAX
National Insurance number: | |
P45 supplied? | Yes | No (if no, complete P46) |
EMERGENCY CONTACT
Full name: | |
Address: | |
Home telephone: | |
Mobile telephone: | |
Relationship: |
Signed (employee): | |
Date: |
HR SERVICES / PAYROLL USE ONLY
Payroll number: | |
Details recorded? | |
By (name): | |
Date: |
Version: [1.0]
Issue date: [date]
Why buy our New starter personal details form template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals