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If an employee is suspected of misconduct, the employer must carry out a fair and proper investigation into the allegations and determine the facts of the case through gathering evidence.
It may be necessary for the employer to hold an investigatory meeting with the employee concerned.
Where an investigatory meeting is necessary, the employer should give the employee advance warning and time to prepare for it.
Use this model letter to invite the employee who is the subject of an allegation of misconduct to an investigation meeting.
-letter-template.jpg "Investigation meeting invitation (to subject of allegation) letter template")
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Investigation meeting invitation
I am writing to advise you that you are required to attend an investigation meeting on [date] at [time] at [location]. The meeting is to discuss the following allegation(s):
[name]
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An investigation meeting invitation letter is a formal document that is sent to an employee to invite them to attend a meeting to discuss an issue or incident that requires investigation. The letter should be written in a clear and concise manner, and should include the following information:
Purpose of the meeting: Explain the reason for the meeting, including any specific allegations or concerns that need to be discussed.
Date and time: Provide the date and time of the meeting, as well as the location.
Attendees: List the names of the individuals who will be attending the meeting, including any managers or HR representatives.
Procedure: Explain the procedure that will be followed during the meeting, such as the format of the meeting and how evidence or information will be presented.
Confidentiality: Explain that the matter under investigation is confidential, and that the employee should not discuss it with anyone outside of the meeting.
Contact information: Provide contact information for the person who will be conducting the investigation, in case the employee has any questions or concerns.
It is important to ensure that the employee has a clear understanding of the purpose and scope of the meeting, and that their rights are respected throughout the process.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Investigation meeting invitation (to subject of allegation) letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Investigation Plan Template provides a clear structure for conducting fair, thorough, and compliant workplace investigations, ensuring consistency and efficiency.
Efficiently conduct investigations with our structured meeting script, promoting fairness, consistency, and thoroughness in gathering evidence
.Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Investigation meeting invitation (to subject of allegation) letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
How this content is developed and reviewed
The Investigation meeting invitation (to subject of allegation) letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing investigation processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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