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Probation extension confirmation letter template

Reviewed 31 March 2021

This document is used where the Company wishes to extend the probationary period of an employee.

Probation extension confirmation

[Sender name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],

Probation extension

I am writing to you further to our meeting held on [date] in connection with your probationary period.

As you are aware, during the course of your probationary period it was necessary for [name of individual] to speak to you on [date] in connection with your [performance/conduct], which was viewed by the organisation as unsatisfactory. You were subsequently given a chance to improve during the remainder of your probationary period [and were given further [coaching/training] ]. Despite this support, you have still not yet met the standards that the organisation requires for employees of your position. Your [performance/conduct] has fallen short of the required standards in the following ways [define details of how and why performance/conduct has fallen short of the required standards].

For these reasons, you we

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