Recruitment and Selection > Offers and new contracts document templates
Job offer letters start the employment relationship off on a positive note. They let the candidate know that they were chosen specifically and that you recognise the skills and experience they bring to your company. This encourages new employees to feel confident, not only of their decision to have accepted your job offer, but in their ability to perform the job itself.
Contracts (or Terms and Conditions of Employment) serve as the legal basis for employment. Before you issue them, make sure that you can stand behind their contents. They are, after all, legally binding and you should be fully satisfied that the terms and conditions you have spelled out for the new employee are exactly what they should be.
An apprenticeship agreement is signed by the employer and apprentice before the start of the programme and outlines key details about the apprenticeship.
It’s a legal requirement and acts as a contract of employment between the apprentice and employer. Apprentices younger than 18 will need to get a parent or guardian sign on their behalf.
Company welcome letter
A welcome letter to a new employee gets them excited for their first day, prepares them for orientation and gives necessary first-day info.
Company welcome letter - with relocation expenses
Confidential information and non-solicitation clause
Use this as an additional clause in terms of conditions of employment where the role requires it.
This is a standalone confidentiality agreement made between 2 parties prior to discussion of a role / project / consultancy in detail.
Conflict of interest declaration form
Contract of Employment
Employers must provide their workers and employees with their written statement on or before their first day of employment, no matter how long they're employed for.
The written statement must include details about the hours and days of the week the worker or employee is required to work, and whether they may be varied and how, entitlements to any paid leave, any other benefits not covered elsewhere in the written statement, any probationary period, and any training provided by the employer.
Offer of employment letter
This document is used where the Company wishes to offer employment terms to a new member of staff.
Offer of work experience or internship letter
This document is used where the Company wishes to offer unpaid work. It acts as a welcome and also details the job title and start date.
Pre-employment drug and alcohol testing consent form
Pre-employment medical questionnaire form
Employees starting jobs that involve work with hazards (eg sensitising chemicals, allergens etc) or safety-critical activities (eg night work, driving a vehicle etc) must complete and return the new starter medical questionnaire before commencing employment. This questionnaire collects specific job-related information about a post, and relevant health information about the new starter. This information is then assessed by OHS advisers who can:
(i) assess the candidate's medical capability to do the job for which they have applied: this will include assessing whether there are any statutory and legal reasons why an individual may not carry out particular work: for example, health and safety regulations would mean that a candidate with epilepsy would not be allowed to undertake a post involving driving; and
(ii) provide advice to departments to ensure that none of the role's duties will adversely affect any pre-existing health conditions the candidate has declared.
Successful candidate appointment form
This form should be completed once the successful candidate has been identified and a verbal offer made (referring to the guidance notes where applicable).