Essential HR document

£ 40

Having access to comprehensive HR document templates is essential for organisations to thrive.

Whether you're an HR professional or a company without a dedicated HR department, these templates offer a structured framework to streamline processes, ensure legal compliance, and foster a positive work environment.

With ready-made solutions for recruitment, onboarding, performance management, and compliance, this toolkit empowers organisations of all sizes to save time, resources, and confidently manage their workforce.

We also have budget-friendly bundles featuring this toolkit:

What are Essential HR document?

Our Essential HR Document Templates Toolkit offers a collection of essential templates that all HR departments or Companies need to streamline HR processes and ensure compliance with legal requirements.

The toolkit's purpose is to provide HR professionals with readily available resources to standardise documentation, enhance efficiency, and maintain consistency across various HR functions.

Disciplinary Policy Template

  • Sets out procedures for managing disciplinary issues in the workplace, ensuring fair treatment of employees and compliance with employment laws.

Equal Opportunities Policy Template

  • Promotes equality and diversity within the organisation, preventing discrimination and fostering an inclusive work environment in accordance with relevant legislation.

Equality, Diversity, and Inclusion Policy Template

  • Formalises commitment to equality, diversity, and inclusion, ensuring compliance with equality legislation and promoting diversity in the workplace.

Ethics Policy Template

  • Establishes ethical standards and expectations for employee conduct, promoting integrity, transparency, and ethical behaviour.

Flexible Working Policy Template

  • Sets out procedures for requesting and managing flexible working arrangements, supporting work-life balance and compliance with employment regulations.

GDPR and Data Protection Policy Template

  • Ensures compliance with GDPR regulations and protects personal data, safeguarding data privacy and reducing risks of data breaches.

Grievance Policy Template

  • Provides a framework for addressing employee grievances, ensuring fair treatment and resolution of workplace issues.

Health and Safety Policy Template

  • Outlines responsibilities for maintaining a safe work environment, preventing accidents, and ensuring compliance with health and safety legislation.

Homeworking or Remote Working Policy Template

  • Sets guidelines for employees working remotely or from home, ensuring health, safety, and productivity of remote workers while complying with relevant legislation.

Hybrid Working Policy Template

  • Defines hybrid working arrangements combining office and remote work, supporting flexible work models and employee well-being.

IT Policy Template

  • Establishes guidelines for acceptable use of company IT resources, ensuring data security, confidentiality, and compliance with IT regulations.

Maternity Leave and Pay Policy Template

  • Outlines entitlements and procedures for maternity leave, ensuring compliance with maternity leave legislation and supporting expectant mothers' rights.

Mental Health Policy Template

  • Addresses mental health issues in the workplace and promotes employee well-being, supporting employees' mental health needs and reducing stigma surrounding mental illness.

Paternity Leave and Pay Policy Template

  • Outlines entitlements and procedures for paternity leave, ensuring compliance with paternity leave legislation and supporting new fathers' rights.

Performance Improvement Policy Template

  • Provides a framework for managing employee performance issues, supporting employee development and fair treatment.

Reimbursement of Expenses Policy Template

  • Sets out procedures for reimbursing employee expenses, ensuring fair and consistent reimbursement practices.

Sick Absence Policy Template

  • Outlines procedures for managing employee sick leave, ensuring fair treatment of employees and compliance with sick leave legislation.

Whistleblowing Policy Template

  • Encourages reporting of unethical conduct or wrongdoing within the organisation, protecting whistleblowers from retaliation and promoting transparency.

Changes to Terms and Conditions of Employment Letter Template

  • Notifies employees of changes to their employment terms and conditions, ensuring transparency and compliance with employment contract requirements.

Flexible Working Request Letter Template

  • Allows employees to formally request flexible working arrangements, supporting work-life balance and compliance with flexible working regulations.

Less than Two Years Service Dismissal Letter Template

  • Communicates termination of employment for employees with less than two years' service, ensuring compliance with unfair dismissal legislation and providing reasons for dismissal.

Offer of Employment Letter Template

  • Formally offers employment to successful candidates, establishing terms and conditions of employment and reducing risks of disputes.

Pay or Salary Increase Notification Letter Template

  • Notifies employees of pay or salary increases, ensuring transparency and compliance with employment contract terms.

Probation Termination Letter Template

  • Notifies employees of probationary period termination, providing reasons for termination and ensuring compliance with employment contract terms.

Resignation Acceptance Letter Template

  • Acknowledges receipt of employee resignation and confirms resignation acceptance, confirming end of employment relationship and reducing risks of disputes.

Annual Leave Request Form Template

  • Allows employees to request annual leave, ensuring fair allocation of annual leave and compliance with entitlements.

Exit Interview Questions Form Template

  • Gathers feedback from departing employees during exit interviews, identifying reasons for turnover and potential areas for improvement.

Induction or Onboarding Programme Checklist Form Template

  • Guides the onboarding process for new employees, ensuring consistency in procedures and facilitating integration.

Job Application Form Template

  • Collects essential information from job applicants, ensuring fair and non-discriminatory hiring practices and compliance with data protection regulations.

Job Description Form Template

  • Defines roles and responsibilities for specific job positions, ensuring clarity and alignment between employer and employee expectations.

Performance Appraisal Form Template

  • Evaluates employee performance against predefined objectives, documenting performance discussions and supporting fair treatment.

Probation Review Form Template

  • Assesses employee performance during probationary period, supporting fair evaluation and decision-making regarding probationary extensions or terminations.

Recognition Nomination Form Template

  • Allows employees to nominate colleagues for recognition or awards, promoting employee engagement and morale.

Record of Training Completed Form Template

  • Tracks employee training and development activities, ensuring compliance with training requirements and supporting skill development.

Reference Request Form Template

  • Requests references from previous employers for job applicants, verifying candidate credentials and reducing risks of hiring unsuitable candidates.

Return to Work Interview Form Template

  • Conducts interviews with employees returning from extended leave, identifying any issues affecting employee well-being and facilitating smooth transition back to work.

Confidentiality Agreement Template

  • Protects sensitive company information and intellectual property, safeguarding proprietary information and reducing risks of data breaches.

Statement of Terms and Conditions Contract of Employment Template

  • Provides written statement of employment terms and conditions as required by law, ensuring clarity and transparency in employment relationship.

New Employee Announcement Script Template

  • Announces new employee's arrival to the team or organisation, facilitating smooth integration of new employee into the workplace.

Training and Development Plan Template

  • Outlines individual employee's training and development needs, supporting employee skill development and career progression.
Essential HR document
essential hr document
essential hr document

Essential HR document contents

Disciplinary policy template

Use this model disciplinary policy to help and encourage employees to improve, achieve and maintain standards of conduct, attendance and job performance.

£ 20
Equal opportunities policy template

The Equal Opportunities Policy provides specific protection to the Company in respect of the Age Discrimination Regulations that came into force in October 2006.

£ 20
Equality diversity and inclusion (EDI) policy template

Our Equality, Diversity, and Inclusion Policy Template promotes a diverse and inclusive workplace, fostering a culture of equality and respect.

£ 20
Ethics policy template

Use this model ethics policy to define how people within your organiation will interact with one another, as well as how they will interact with customers or clients and suppliers of goods or services.

£ 20
Flexible working policy template

Use this if you require a robust and practical Flexible working policy template.

£ 10
GDPR and data protection policy template

This model policy outlines how the Company will comply with statutory requirements of GDPR and data protection.

£ 20
Grievance policy template

Use this model grievance policy to set out a formal framework for an employee to raise a problem or complaint to their employer.

£ 20
Health and safety policy template

Our health and safety policy prioritises employee well-being, ensures legal compliance, and fosters a culture of safety in a proactive and accountable manner.

£ 10
Homeworking or remote working policy template

Use this if you require a robust and practical Homeworking or remote working policy template.

£ 10
Hybrid working policy template

Use this if you require a robust and practical Hybrid working policy template.

£ 10
IT policy template

This model policy outlines the standards expected of users of Company communication systems, and the action taken in respect of breaches of these standards.

£ 20
Maternity leave and pay policy template

Use this if you require a robust and practical Maternity leave and pay policy template.

£ 20
Mental health policy template

If you want to promote mental health in your workplace, and how you aim to support your employees, this model policy template is essential.

£ 20
Paternity leave and pay policy template

This model policy provides information about Statutory Paternity Leave and pay.

£ 20
Performance improvement policy template

This policy descibes how the organisation will manage where an individual's performance falls below the standards expected.

£ 20
Reimbursement of Expenses policy template

Use this if you require a robust and practical Reimbursement of Expenses policy template.

£ 20
Sick absence policy template

Our Sick Absence Policy Template facilitates effective sick leave management, supports employees' health, and minimises disruptions in the workplace.

£ 20
Whistleblowing policy template

Use this model whistleblowing policy to detail the framework in which employees and others who have serious concerns about any aspect of your business can voice those concerns.

£ 20
Changes to terms and conditions of employment letter template

This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.

£ 15
Flexible working request letter template

Our Flexible Working Request Letter Template simplifies the process, enabling employees to request flexible arrangements with confidence and clarity.

£ 15
Less than two years service dismissal letter template

Our Less than Two Years Service Dismissal Letter template helps employers notify employees of their termination before completing two years of service.

£ 15
Offer of employment letter template

After choosing the right person for the job, after making a verbal offer send them an offer letter for them to formally respond to.

£ 15
Pay or salary increase notification letter template

If a decision has been made to increase an employee's pay or salary, issue this model notification letter template to inform the reason and effective date.

£ 15
Probation termination letter template

Our Probation Termination Letter template streamlines the process, ensuring compliance and effective communication with professionalism.

£ 15
Resignation acceptance letter template

If an employee resigns, issue this model resignation acceptance letter to provide specific end of contract information, such as the date of their last day of work.

£ 15
Annual leave request form template

Our Annual Leave Request Form template simplifies the process, enhancing efficiency and ensuring accurate record-keeping.

£ 15
Exit interview questions form template

Our Exit Interview Questions Form ensures a thorough and structured approach to gathering valuable feedback from departing employees.

£ 15
Induction or onboarding programme checklist form template

Use this model induction programme checklist to record key stages of a new employee commencing work with a Company.

£ 15
Job application form template

If you are recruiting into your organisation, this model job application form template will help you to review candidates consistently and effectively.

£ 15
Job description form template

Job descriptions can help identify particular skills or abilities that are necessary for a position or the environmental pressures that apply to the position.

£ 15
Performance appraisal form template

A regular performance appraisal or performance development review is important to keep track on the employee in terms of their performance against objectives or other standards, and to maintain their development.

£ 15
Probation review form template

Our Probation Review Form Template streamlines evaluation, ensuring consistent and objective assessments during the probationary period.

£ 15
Recognition nomination form template

Use this model recognition nomination form to gather suggestions for an employee award.

£ 15
Record of training completed form template

Use this model form to record any internal training that an employee/team/group has attended and completed.

£ 15
Reference request form template

This form can be sent standalone to a referee nominated by the new employee, or alongside a cover letter.

£ 15
Return to work interview form template

This form should be used to record the Return to Work Interview between the manager and employee.

£ 15
Confidentiality agreement template

Use this model standalone confidentiality agreement prior to discussion of a role / project / consultancy in detail.

£ 15
Statement of terms and conditions contract of employment template

Our Statement of Terms and Conditions Template ensures legal compliance, providing employees with essential details about their employment.

£ 25
New employee announcement script template

This script template provides a structured approach for introducing a new employee to the organisation.

£ 15
Training and development plan template

Our Training and Development Plan template helps you create effective strategies to enhance employee skills and foster professional growth.

£ 15
Why buy our Essential HR document?
  • You save time and effort with our professionally written, editable HR documents that are tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You get process flowcharts to help you adhere to best practice.
  • You stay up-to-date with our email alerts that notify you whenever a new template or supporting resource is added or updated in this toolkit.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

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Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

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Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

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A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

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HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

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