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Management documents Absence documents

Medical report request to employee letter template

Reviewed 31 October 2018

Used where an employee has been on a long period of sick absence, so that the employer can explain what steps they are now taking to help the employee back to fitness to work. The letter explains that the employer wishes to write to the employees GP for guidance on their expected return to work and what adjustments (if any) they need to make.

Medical report request to employee

[Sender name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Request for medical information under the Access to Medical Reports Act 1988

According to our records, you have been on sick leave since [date]. [As you discussed with [name] [today | on [date], I|i]n order to proceed with our absence management policy and so that we can address your absence fairly and reasonably we now need information form your GP.

We wish formally to ask your GP for a full medical report as to the present state of your health and for their assessment of your ability to return to your job. I enclose a copy of the letter we would like to send.

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