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Intended unauthorised absence letter template

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Intended unauthorised absence
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November 2025
£7

A formal intended unauthorised absence letter template to address potential no-shows and set clear expectations with employees.

  • Includes Intended unauthorised absence letter template, plus 12 months’ access with all updates provided free of charge and notified to you.
  • UK-specific accuracy.
  • 148 words over 1 page.
  • Last updated 05/11/2025.
  • Format: Word / plain text / email.
  • Delivery: Instant download after purchase (no physical item).
  • Access: Download link shown here after checkout.
  • This Intended unauthorised absence letter template will SAVE you up to 30 mins drafting & research. Save cost. Reduce risk.
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[Sender name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Intended unauthorised absence

As you know, you requested [annual/special unpaid] leave from [date] to [date]. You will be aware that the Company declined your request because [give reasons].

It has now come to our attention that you have indicated to [name(s)] that you intend to take leave anyway

This is a 30% preview of the Intended unauthorised absence letter template. For instant full access, purchase this item or a parent bundle.

Intended unauthorised absence letter template purpose

This Intended Unauthorised Absence Letter template helps employers respond when an employee notifies of an absence that is not authorised under company policy.

It sets out why the absence is not approved, explains the impact on the business, and confirms expectations for attendance and conduct going forward.

Using this template promotes fairness, ensures consistent communication, and reduces disputes while supporting professional absence management.

This letter is recommended to be issued to the employee before the period of intended unauthorised absence begins.

Practical application of a Intended unauthorised absence letter template


  • The Intended unauthorised absence letter template should be actioned / delivered as soon as reasonably practical.
  • It is sent / delivered by an employer / HR team to an employee.
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Frequently Asked Questions about a Intended unauthorised absence letter template

  1. Can I use the Intended unauthorised absence letter template in my small business?

    Yes. The Intended unauthorised absence letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.

  2. Is the Intended unauthorised absence letter template compliant with 2026 UK employment law?

    Absolutely. Like the Intended unauthorised absence letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

  3. Can I customise the Intended unauthorised absence letter template for my organisation?

    Yes, we highlight the areas of the Intended unauthorised absence letter template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.

  4. Do I get instant access to the Intended unauthorised absence letter template?

    Yes. Once purchased, you'll be able to download the Intended unauthorised absence letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

  5. What if I need more help, not just a Intended unauthorised absence letter template?

    If you're looking for broader support, we also offer toolkits and library bundles that include the Intended unauthorised absence letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.

  6. Why should I use this Intended unauthorised absence letter template, and not AI to generate it?

    The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the Intended unauthorised absence letter template from us mitigates that risk.

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