Management Absence

Absence template library

Use the model templates in ths absence template library to help you manage absences effectively, and help employees understand their responsibilities.

Absence can come in many forms, some unavoidable (emergencies), some vital (family, holidays - for wellbeing), some manageable (education, long term absences), and some unwanted (such as absenteeism - short term sickness). It refers to any time taken off work by an employee and is usually categorised into authorised and unauthorised absence.

Authorised absence refers to absence approved by someone with permission to do so, and includes annual leave, time off in lieu (TOIL), reasonable sick leave, and parental leave.

Unauthorised absence occurs when the employee is not given permission for absence, or is not given permission after it has occurred, and can include long-term sick leave without reasonable supporting evidence, persistent lateness, or holiday not being agreed in line with the Company's policies.

£43.50
Letter Absence review meeting invitation letter template

Use this model absence review letter to invite an employee to a meeting to discuss their absence.

Letter Agreement to allow anticipation of annual leave letter template

Use this document to record where an agremeent has been made with an employee to allow them to anticipate a number of days leave from the next holiday year.

Form Annual leave request form template

This manual form is used to request and approve annual leave, and incorporates flexibility regarding leave being taken in days or hours, and shift workers.

Letter Annual leave request declined letter template

This letter can be used when an employee has requested a period of annual leave but the request has to be declined for justifiable reasons.

Letter Concern over absence letter template

Use this model letter to notify an employee that you have a concern over their level of absence, that may warrant disciplinary action should it happen again.

Letter Deferral of jury service request letter template

Use this model letter to write to the court in support of an employee's application for the deferral of jury service where the reasons for the application are work related.

Letter Intended unauthorised absence letter template

Used if an employee has requested annual or other special unpaid leave, has had their request declined for legitimate business reasons but has stated that they intend to take the period of leave anyway.

Form Leave request (not holiday) form template

This manual form is used to request and approve general leave, and incorporates flexibility regarding leave being taken in days or hours, and shift workers.

Letter Long term absence review meeting invitation letter template

Use this template to invite an employee on long term sick to a formal meeting to discuss their absence, what support they may need to facilitate a return to work, and document any adjustments that would be beneficial when they return.

Form Medical report consent form template

To be completed by the subject of the request and returned to the employer.

Letter Medical report consent request to employee letter template

Use this model letter to request consent for the employer to contact an employee's GP for a medical report.

Letter Medical report request (to GP) letter template

Use this model letter to request a medical report from an employee's GP.

Letter Requirement for employee to take annual leave letter template

A model requirement for employee to take annual leave letter template that incorporates good practice, contains clear and effective wording, and is easy to edit.

Form Return to work interview form template

This form should be used to record the Return to Work Interview between the manager and employee.

Letter Sympathy (accident) letter template

A model sympathy (accident) letter template that incorporates good practice, contains clear and effective wording, and is easy to edit.

Letter Sympathy for illness (employee at home) letter template

A model sympathy for illness (employee at home) letter template that incorporates good practice, contains clear and effective wording, and is easy to edit.

Letter Sympathy for illness (employee in hospital) letter template

A model sympathy for illness (employee in hospital) letter template that incorporates good practice, contains clear and effective wording, and is easy to edit.

Letter Termination of employment (long term sick) letter template

This action should only be taken once all other options have been explored, medical information has been sought (via Occupational Health and/or the employees GP), and medical assessments support this outcome.

Letter Unauthorised absence 1st reminder letter template

Use this model letter where an employee is taking unauthorised absence from work (AWOL) and has not replied to previous calls/voicemails.

Letter Unauthorised absence 2nd reminder letter template

Use this model letter where an employee is taking unauthorised absence from work (AWOL) and has not replied to a previous letter.

Letter Unauthorised absence final reminder letter template

Use this model letter where an employee is taking unauthorised absence from work (AWOL) and has not eresponded to any previous communication.

Form Weekly timesheet form template

It is important to track employee time to ensure good standards are maintained and employees are abiding by Company policies.

All Management templates

Model management documents designed to help you manage people through a number of common, and not so common scenarios.

Managing people is an extremely important role in most organisations. Research indicates that line management (front line managers, supervisors and team leaders) have the greatest influence on the performance and engagement of an organisations people.

As such, having skilled and capable managers is critical to the success of an organisation.

Once purchased you may download any management template at any time over a one year period. This unlimited download access includes all updates and additions during the subscription period.

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