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View full libraryOur Verbal Warning for Excessive Absence Letter Template addresses attendance issues professionally, promoting improved attendance and accountability.
Use it to inform an employee of the first stage of the disciplinary process due to them being absent on a high number of occasions.
An informal verbal warning is often all you need to improve an employee’s conduct or performance.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Notice of Verbal Warning
I refer to our informal meeting held on [date].
Following our discussion, and in line with the Company's Attendance Management Policy, this letter confirms that you are being issued with a verbal warning regarding your level of absence from work.
Whilst there have been occasions where your attendance improved following previous discussions, this improvement has not been sustained and
Need the complete Disciplinary process?
Explore the Disciplinary templates toolkitThe purpose of a Verbal Warning for Excessive Absence Letter Template is to address an employee's excessive absenteeism. The letter serves as a verbal warning, officially notifying the employee about their attendance concerns and the potential impact on their job performance and the organisation.
It emphasises the importance of improved attendance and holds the employee accountable for their attendance record. The template aims to prompt the employee to take corrective action and maintain better attendance in the future, while also providing documentation of the verbal warning in case further disciplinary measures are necessary.
It helps in promoting a culture of attendance and punctuality while ensuring fair and consistent treatment of employees in addressing attendance issues.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Verbal warning for excessive absence letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Concern about absence Letter template is used to notify an employee that you have a concern over their level of absence, that may warrant disciplinary action should it happen again.
If you are considering taking disciplinary action against an employee, issue this model disciplinary hearing invitation letter template.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Verbal warning for excessive absence letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing disciplinary processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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