Disciplinary appeal hearing invitation letter template
Our Disciplinary Appeal Hearing Invitation Letter Template facilitates transparent communication, ensuring a structured process for appeal hearings.
5 mins
What is a Disciplinary appeal hearing invitation letter?
A Disciplinary Appeal Hearing Invitation Letter is a formal letter sent to an employee who has appealed a disciplinary decision made by their employer. The letter invites the employee to attend a disciplinary appeal hearing, which is a formal meeting where the employee can present their case and argue against the disciplinary decision.
The letter typically outlines the date, time, and location of the appeal hearing, as well as any additional information that the employee needs to know, such as who will be present at the hearing and the format of the hearing.
The purpose of the appeal hearing is to allow the employee an opportunity to present their case and provide evidence to support their appeal. During the hearing, the employee may be accompanied by a representative, such as a trade union official or a colleague.
No later than 2 clear working days prior to the hearing, to ensure that the appealant has reasonable time to prepare
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What steps should I take to ensure the effective, compliant execution of this letter?
| Step | Description | Responsibility | Timing |
| 1 | Receive Disciplinary Appeal from employee | Appellant/HR/Supervisor | As issues arise |
| 2 | Collect Relevant Documentation | HR/Supervisor | Before the hearing |
| 3 | Schedule Appeal Hearing | HR | After collecting documentation |
| 4 | Customize Invitation Letter Template | HR | Before sending invitations |
| 5 | Issue Disciplinary Appeal Hearing Invitations | HR | Prior to the hearing |
What legislation or best practices underpin this template / should I be aware of?
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Employment Rights Act 1996: Provides guidelines on the right to appeal against disciplinary decisions.
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Equality Act 2010: Ensures fair treatment and prohibits discrimination during the appeal process.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary appeals.
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Data Protection Act 2018: Ensures proper handling and privacy of employee data during the appeal process.
The hearing should normally be chaired by a senior manager or HR representative, who will listen to both sides of the argument before making a final decision. The decision made at the appeal hearing will be final, and there will be no further right of appeal.
The Disciplinary Appeal Hearing Invitation Letter should be written in a clear and concise manner, outlining the purpose and details of the hearing, as well as any relevant procedures that the employee needs to be aware of. It should be delivered to the employee in a timely manner to allow them adequate time to prepare for the hearing.
Other territories
Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.
Disciplinary appeal hearing invitation [Delete this line]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Disciplinary appeal hearing
You have appealed against [your dismissal | disciplinary action] notified to you on [date], confirmed to you in writing on [date].
Your appeal will be heard on [date] at [time], which is to be held at [venue] with [name].
You are entitled, if you wish, to be accompanied by another work colleague or a trade union representative.
The decision of this appeal hearing is final and there is no further right of review.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
What communication / process sequence is this part of?
Disciplinary appeal hearing outcome confirmation letter template
Our Disciplinary Appeal Hearing Outcome Confirmation Letter Template ensures clear communication of the final decision, promoting fairness and transparency.
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
