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Management documents Disciplinary documents

Concern over conduct letter template

Reviewed 3 June 2021

You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.

Concern over conduct

[Sender name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Dear [Name]

I write further to our meeting today/ on [date] in which we discussed the following allegations:

  • [list matters discussed].

During the meeting your explanation for this was:

  • [insert reasons/comments stated by employee]

Having listened to your explanations in relation to the above, I have found them to be unsatisfactory for the following reasons:

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