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Management documents

Disciplinary document templates

Disciplinary procedures enable you to ensure that employees keep to the rules. More importantly, they enable you, as an employer, to ensure that all breaches of the rules are dealt with fairly and consistently.

If disciplinary rules and procedures are written correctly and used effectively, not only should the work place be a happier working environment but also, the business owner will minimise the potential of being taken to an Employment Tribunal.

Disciplinary procedures should be seen as an aid to effective management, to be used primarily as a means of modifying people’s behaviour in line with the organisation’s aims – not just as a mechanism for imposing sanctions.

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Concern over conduct letter template

You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.

Reviewed 3 Jun 2021

Disciplinary appeal hearing invitation letter template

Used to inform an employee of the date and time of an appeal meeting.

Reviewed 27 Sep 2018

Disciplinary appeal hearing result confirmation letter template

Used to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.

Reviewed 2 Oct 2018

Disciplinary hearing invitation letter template

Used to inform an employee that the employer is considering taking disciplinary action against them, and to ask them to attend a meeting to discuss the matter..

Reviewed 2 Oct 2018

Disciplinary hearing result confirmation letter template

A model disciplinary hearing result confirmation letter template to assist you in managing this event with a best practice method.

Reviewed 2 Oct 2018

Dismissal confirmation (following previous warnings) letter template

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.

Reviewed 19 Nov 2020

File note form template

The purpose of a file note is for a line manager to keep a record of a discussion with an employee, where the employee has displayed poor performance, a questionalble attitude, or has committed misconduct.

The form also allows for subsequent agreed actions/targets or objectives to be recorded.

Reviewed 31 Mar 2021

Final written warning confirmation letter template

A model final written warning confirmation letter template to assist you in managing this event with a best practice method.

Reviewed 2 Oct 2018

Final written warning confirmation (lateness) letter template

A model final written warning confirmation (lateness) letter template to assist you in managing this event with a best practice method.

Reviewed 19 Nov 2020

First written warning confirmation letter template

A model first written warning confirmation letter template to assist you in managing this event with a best practice method.

Reviewed 2 Oct 2018

First written warning confirmation (lateness) letter template

A model first written warning confirmation (lateness) letter template to assist you in managing this event with a best practice method.

Reviewed 19 Nov 2020

Gross misconduct dismissal confirmation (general) letter template

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has not been previously warned. This would typically be used during a gross misconduct situation.

Reviewed 19 Nov 2020

Gross misconduct dismissal confirmation (intoxication) letter template

A model gross misconduct dismissal confirmation (intoxication) letter template to assist you in managing this event with a best practice method.

Reviewed 19 Nov 2020

Suspension confirmation letter template

This letter is used to confirm an employees suspension while a disciplinary investigation takes place.

Reviewed 26 Feb 2019

Unauthorised absence (AWOL) final reminder letter template

A model unauthorised absence (awol) final reminder letter template to assist you in managing this event with a best practice method.

Reviewed 8 Mar 2021

Unauthorised absence (AWOL) first reminder letter template

A model unauthorised absence (awol) first reminder letter template to assist you in managing this event with a best practice method.

Reviewed 8 Mar 2021

Unauthorised absence (AWOL) second reminder letter template

A model unauthorised absence (awol) second reminder letter template to assist you in managing this event with a best practice method.

Reviewed 8 Mar 2021

Verbal warning confirmation (excessive absenteeism) letter template

Used to inform an employee of the first stage of the disciplinary process due to them being absent on a high number of occasions.

An informal verbal warning is often all you need to improve an employee’s conduct or performance.

Reviewed 3 Jun 2021

Verbal warning confirmation (excessive lateness) letter template

This document allows the employer confirm a verbal warning for excessive lateness and the improvement timescale to the employee.

An informal verbal warning is often all you need to improve an employee’s conduct or performance.

Reviewed 3 Jun 2021

Verbal warning confirmation (general) letter template

This document allows the employer confirm a verbal warning, and to specify the exact misconduct and the improvement timescale to the employee.

An informal verbal warning is often all you need to improve an employee’s conduct or performance.

Reviewed 3 Jun 2021
Management template pack

Management template pack

Unlimited downloads of all 20 Disciplinary document templates in this pack, plus everything else in the Management template pack for 12 months.

Absence documents

Absence can come in many forms, some unavoidable (emergencies), some vital (family, holidays - for wellbeing), some manageable (education, long term absences), and some unwanted (such as absenteeism - short term sickness).

Investigation documents

Undertaking an investigation will often be required as part of a disciplinary or grievance process.

Performance Improvement Plan documents

A performance improvement plan (PIP) is a tool to give an employee with performance issues the opportunity to succeed.

Health and Safety documents

It is the duty of care of every employer to maintain the health and safety of each employee.