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Management documents ❭ Disciplinary document templates

Disciplinary procedures enable you to ensure that employees keep to the rules. More importantly, they enable you, as an employer, to ensure that all breaches of the rules are dealt with fairly and consistently.

If disciplinary rules and procedures are written correctly and used effectively, not only should the work place be a happier working environment but also, the business owner will minimise the potential of being taken to an Employment Tribunal.

Disciplinary procedures should be seen as an aid to effective management, to be used primarily as a means of modifying people’s behaviour in line with the organisation’s aims – not just as a mechanism for imposing sanctions.

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Concern over conduct letter template

You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.


£4.00

Disciplinary appeal hearing invitation letter template

Used to inform an employee of the date and time of an appeal meeting.


£4.00

Disciplinary appeal hearing result confirmation letter template

Used to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.


£4.00

Disciplinary hearing invitation letter template

Used to inform an employee that the employer is considering taking disciplinary action against them, and to ask them to attend a meeting to discuss the matter..


£4.00

Dismissal confirmation (following previous warnings) letter template

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.


£4.00

File note form template

The purpose of a file note is for a line manager to keep a record of a discussion with an employee, where the employee has displayed poor performance, a questionalble attitude, or has committed misconduct.

The form also allows for subsequent agreed actions/targets or objectives to be recorded.


£4.00

Gross misconduct dismissal confirmation (general) letter template

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has not been previously warned. This would typically be used during a gross misconduct situation.


£4.00

Suspension confirmation letter template

This letter is used to confirm an employees suspension while a disciplinary investigation takes place.


£4.00

Verbal warning confirmation (excessive absenteeism) letter template

Used to inform an employee of the first stage of the disciplinary process due to them being absent on a high number of occasions.

An informal verbal warning is often all you need to improve an employee’s conduct or performance.


£4.00

Verbal warning confirmation (excessive lateness) letter template

This document allows the employer confirm a verbal warning for excessive lateness and the improvement timescale to the employee.

An informal verbal warning is often all you need to improve an employee’s conduct or performance.


£4.00

Verbal warning confirmation (general) letter template

This document allows the employer confirm a verbal warning, and to specify the exact misconduct and the improvement timescale to the employee.

An informal verbal warning is often all you need to improve an employee’s conduct or performance.


£4.00
Management template pack

View my Management template pack

The 20 Disciplinary document templates listed above can also be purchased as part of my Management template pack.

Contract documents

An employment contract is an agreement that covers the working relationship of a company and an employee

Grievance documents

Grievances may be concerned with a wide range of issues, including the allocation of work, the working environment or conditions, the lack of opportunities for career development or the way in which someone has been managed

Investigation documents

Undertaking an investigation will often be required as part of a disciplinary or grievance process

Employee referencing documents

References are an incredibly important factor of recruitment for one main reason; they validate (or not) what the candidate has put on their CV and told you during selection