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Management document package

Disciplinary document library

20 templates

Disciplinary procedures are a set way for an employer to deal with disciplinary issues. For example, a manager may be concerned about an employee's work, their general conduct or an unauthorised absence.

Disciplinary procedures are an aid to effective management, to be used primarily as a means of modifying people’s behaviour in line with the organisation’s aims – not just as a mechanism for imposing sanctions. If disciplinary rules and procedures are written correctly and used effectively, not only should the work place be a happier working environment but will minimise the potential of being taken to an Employment Tribunal.

What's included in this library?

Model disciplinary documents to provide you with a framework to help ensure that employees keep to the rules. They enable an employer to ensure that all breaches of the rules are dealt with fairly and consistently.

🗋 Concern over conduct letter template ➜

You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.

🗋 Disciplinary appeal hearing invitation letter template ➜

A model letter to inform an employee of the date and time of an appeal meeting, including their right to be accompanied.

🗋 Disciplinary appeal hearing result confirmation letter template ➜

Used to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.

🗋 Disciplinary hearing notification letter template ➜

Used to inform an employee that the employer is considering taking disciplinary action against them, and to ask them to attend a meeting to discuss the matter.

🗋 Disciplinary hearing result confirmation letter template ➜

A model disciplinary hearing result confirmation letter template to issue in line with best practice, containing clear and effective wording, which is easy to edit.

🗎 File note form template ➜

The purpose of a file note is for a line manager to keep a record of a discussion with an employee, where the employee has displayed poor performance, a questionalble attitude, or has committed misconduct.

🗋 Final written warning confirmation letter template ➜

Use this letter template when writing to an employee confirming that a final written warning sanction has been applied following a conduct hearing.

🗋 Final written warning confirmation (lateness) letter template ➜

A model final written warning confirmation (lateness) letter template to issue in line with best practice, containing clear and effective wording, which is easy to edit.

🗋 First written warning confirmation letter template ➜

Use this letter template when writing to an employee confirming that a first written warning sanction has been applied following a conduct hearing.

🗋 First written warning confirmation (lateness) letter template ➜

A model first written warning confirmation (lateness) letter template to issue in line with best practice, containing clear and effective wording, which is easy to edit.

🗋 Gross misconduct dismissal confirmation (general) letter template ➜

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has not been previously warned.

🗋 Gross misconduct dismissal confirmation (intoxication) letter template ➜

A model gross misconduct dismissal confirmation (intoxication) letter template to issue in line with best practice, containing clear and effective wording, which is easy to edit.

🗋 Suspension confirmation letter template ➜

This letter is used to confirm an employees suspension while a disciplinary investigation takes place.

🗋 Termination of employment following previous warnings letter template ➜

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.

🗋 Unauthorised absence 1st reminder letter template ➜

A model letter to use where someone is taking unauthorised absence from work (AWOL) and has not replied to calls/voicemails.

🗋 Unauthorised absence 2nd reminder letter template ➜

A model letter to use where someone is taking unauthorised absence from work (AWOL) and has not replied to a previous letter.

🗋 Unauthorised absence final reminder letter template ➜

A model letter to use where someone is taking unauthorised absence from work (AWOL) and has not replied to two previous letters.

🗋 Verbal warning confirmation (excessive absenteeism) letter template ➜

Used to inform an employee of the first stage of the disciplinary process due to them being absent on a high number of occasions.

🗋 Verbal warning confirmation (excessive lateness) letter template ➜

This document allows the employer confirm a verbal warning for excessive lateness and the improvement timescale to the employee.

🗋 Verbal warning confirmation (general) letter template ➜

This document allows the employer confirm a verbal warning, and to specify the exact misconduct and the improvement timescale to the employee.