Managing People > Disciplinary document templates
Disciplinary procedures enable you to ensure that employees keep to the rules. More importantly, they enable you, as an employer, to ensure that all breaches of the rules are dealt with fairly and consistently.
If disciplinary rules and procedures are written correctly and used effectively, not only should the work place be a happier working environment but also, the business owner will minimise the potential of being taken to an Employment Tribunal.
Disciplinary procedures should be seen as an aid to effective management, to be used primarily as a means of modifying people’s behaviour in line with the organisation’s aims – not just as a mechanism for imposing sanctions.
First written warning confirmation
First written warning confirmation - lateness
Letter of concern
You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.
An informal verbal warning is often all you need to improve an employee’s conduct or performance.
Suspension confirmation letter
This letter is used to confirm an employees suspension while a disciplinary investigation takes place.
Unauthorised absence first letter
Unauthorised absence second letter
Unauthorised absence third letter
Verbal warning confirmation - excessive absenteeism
Used to inform an employee of the first stage of the disciplinary process due to them being absent on a high number of occasions.
Verbal warning confirmation - excessive lateness
Verbal warning confirmation - general
This document allows the employer confirm a Verbal Warning, and to specify the exact misconduct and the improvement timescale to the employee.