Recruitment documents and templates library
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If you need effective, legal tools to hire the right people, our model documents and templates are here to help. From job postings and candidate selection to vetting and onboarding, our customisable resources make every step of the recruitment process straightforward and compliant with UK employment legislation.
Our library includes templates for job descriptions, interview guides, offer letters, reference request forms, and equal opportunities monitoring forms. Each template is expertly crafted, fully customisable, and comes with clear instructions to suit your organisation’s needs.
What is the purpose of recruitment documents and templates?
Recruitment is the onboarding process that starts from identifying the need to employ someone to perform a role/task, selecting candidates through advertising (agencies / job board / press etc.), interviewing (and testing), offering terms, commencing employment and though to the point that probation is complete.
Recruitment templates are pre-designed documents that provide a framework for various stages of the recruitment process. These templates can help to streamline and standardise the recruitment process, save time, and ensure consistency in the hiring process. Recruitment templates are commonly used in areas such as job postings, job applications, interview guides, and offer letters.
Using recruitment templates can help you to ensure that all job postings, job applications, interviews, and offers are consistent, fair, and comply with relevant laws and regulations. However, it is important to customise these templates to ensure that they reflect the specific needs and policies of your organisation / and the job position being filled.
Legal Insights
All our recruitment templates, document and guidance meet the legal / best practice frameworks in all relevant UK legislation or Codes of Practice (examples below), to help you minimise your risk and ensure you maintain good practice and compliance:
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Equality Act 2010: This act prohibits discrimination on the grounds of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation during recruitment, selection, and hiring process.
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Data Protection Act 2018: This legislation regulates the processing of personal data, including information collected during the recruitment process, and employers must ensure that they comply with data protection principles when handling candidate information.
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The National Minimum Wage Act 1998: This legislation sets the minimum wage that employers must pay to their employees, including those during the recruitment process.
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The Rehabilitation of Offenders Act 1974: This act regulates the disclosure of criminal records during recruitment and selection, specifying when and how employers can request information about previous convictions or cautions.
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The Working Time Regulations 1998: These regulations set out the maximum number of working hours per week, minimum rest breaks, and minimum annual leave entitlement for employees, including those during the recruitment process.
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The Immigration, Asylum and Nationality Act 2006: This act requires employers to conduct right to work checks on all new employees to ensure that they have the legal right to work in the UK.
Our toolkit or template pages highlight (where applicable) the specific legislations that are relevant to each template, and how they help the template meet the required standards.
Our Agency Workers Templates Toolkit is a REC-compliant, comprehensive collection of resources for employment agencies, crafted to streamline the management and support of agency workers.
Our Apprentice Templates Toolkit simplifies apprentice management, providing resources for successful onboarding and development.
Our Employee Vetting Templates Toolkit streamlines vetting procedures, ensuring a thorough and efficient hiring process.
Our Employment Contract Templates Toolkit streamlines contract management, making it easy to create, modify, and manage employment contracts.
If you are preparing to onboard a new hire, these induction templates will help you create a structured, engaging, and effective induction programme.
If you are recruiting into your organisation, these job application templates will help you to acknowledge and provide feedback to candidates effectively.
Our Job Design Templates Toolkit streamlines the process of creating well-defined job roles, fostering clarity and productivity within the organisation.
If you are recruiting into your organisation, these model job interview templates will help you to effectively interview candidates and make appropriate selections.
If you want to offer a job to a suitable applicant, these model templates will help you to complete this and other pre-employment tasks legally and effectively.
Our Probation Templates Toolkit streamlines probation management, providing convenient templates for effective evaluation and support.
Our Reference Request Templates Toolkit simplifies the process of seeking employment references, ensuring efficiency and compliance with relevant regulations.
