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HR letter templates

All of my letter templates.

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Adoption leave notification acknowledgement letter template

A model adoption leave notification acknowledgement letter template to assist you in managing this event with a best practice method.

Reviewed 31 Mar 2021

Agreement to allow anticipation of annual leave letter template

Use this document to record where an agremeent has been made with an employee to allow them to anticipate a number of days leave from the next holiday year.

Reviewed 10 Aug 2020

Annual leave request declined letter template

This letter can be used when an employee has requested a period of annual leave but the request has to be declined for justifiable reasons. This justifiable reason may be, for instance, that the employee has insufficient leave remaining or other employees have already had annual leave approved at that time and the Company cannot allow any other employees to be off at the same time.

Employers are allowed to turn down a request for annual leave provided that the notice given by the Company is at least equivalent to the length of holiday requested.

Reviewed 31 Oct 2021

Application acknowledgement letter template

Use this application acknowledgement template to inform job candidates you received their application for one of your open roles.

Reviewed 29 Jul 2020

Application acknowledgement (graduates) letter template

This document is used where the Company wishes to acknowledge the cover letter and CV of a graduate candidate, but there are no jobs at this time.

Reviewed 5 Nov 2021

Application acknowledgement (no contact) letter template

This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate in response to a vacancy, and have been unable to contact the candidate by phone.

Reviewed 5 Nov 2021

Application acknowledgement (no vacancies) letter template

This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate, but there are no suitable roles at this time.

Reviewed 5 Nov 2021

Application acknowledgement (on hold) letter template

For use when you wish to acknowledge the application of a candidate, but inform them that the job is delayed.

Reviewed 5 Nov 2021

Apprenticeship agreement letter template

An apprenticeship agreement is signed by the employer and apprentice before the start of the programme and outlines key details about the apprenticeship.

It’s a legal requirement and acts as a contract of employment between the apprentice and employer. Apprentices younger than 18 will need to get a parent or guardian sign on their behalf.

Reviewed 4 Apr 2021

Changes to terms and conditions of employment letter template

This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.

Reviewed 9 Mar 2021

Commendation letter template

This letter is used after a good overall Performance Development Review, to thank the appraisee for the work they have done during the period.

This also includes an optional paragraph about a bonus award.

Reviewed 19 Nov 2020

Company welcome letter template

A welcome letter to a new employee gets them excited for their first day, prepares them for orientation and gives necessary first-day info.

This letter provides you with optional wording for relocation expenses.

Reviewed 1 Apr 2021

Concern over conduct letter template

You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.

Reviewed 3 Jun 2021

Confirmation of redundancy letter template

A letter to be issued following the final individual consultation meeting to confirm redundancy, payments, notice and leaving arrangements.

Reviewed 29 Jul 2020

Confirmation of transfer letter template

A model confirmation of transfer letter template to assist you in managing this event with a best practice method.

Reviewed 29 Jan 2019

Deferral of jury service letter template

A model deferral of jury service letter template to assist you in managing this event with a best practice method.

Reviewed 30 Oct 2021

Disciplinary appeal hearing invitation letter template

Used to inform an employee of the date and time of an appeal meeting.

Reviewed 27 Sep 2018

Disciplinary appeal hearing result confirmation letter template

Used to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.

Reviewed 2 Oct 2018

Disciplinary hearing invitation letter template

Used to inform an employee that the employer is considering taking disciplinary action against them, and to ask them to attend a meeting to discuss the matter..

Reviewed 2 Oct 2018

Disciplinary hearing result confirmation letter template

A model disciplinary hearing result confirmation letter template to assist you in managing this event with a best practice method.

Reviewed 2 Oct 2018

Flexible working documents

Flexible working is a way of working that suits an employee’s needs, for example having flexible start and finish times, or working from home.

Health and Safety documents

It is the duty of care of every employer to maintain the health and safety of each employee.

Probation and early termination documents

Probation can be broadly defined as a trial period for newly recruited workers.

Exit interview documents

By performing an exit interview with an employee before they go, you’ll have an opportunity to get honest feedback about positive and negative experiences, identify potential areas of opportunity for increasing employee retention, identify opportunities to improve engagement, and get valuable insight to help hire their replacement.