Best Practice HR letter templates
Adoption leave notification acknowledgement letter template
Agreement to allow anticipation of annual leave letter template
Use this document to record where an agremeent has been made with an employee to allow them to anticipate a number of days leave from the next holiday year.
Application acknowledgement letter template
Use this application acknowledgement template to inform job candidates you received their application for one of your open roles.
Application acknowledgement (no graduate opportunities) letter template
This document is used where the Company wishes to acknowledge the cover letter and CV of a graduate candidate, but there are no jobs at this time.
Application acknowledgement (no suitable vacancies) letter template
This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate, but there are no suitable roles at this time.
Application acknowledgement (recruitment on hold) letter template
For use when you wish to acknowledge the application of a candidate, but inform them that the job is delayed.
Application acknowledgement (unable to contact) letter template
This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate in response to a vacancy, and have been unable to contact the candidate by phone.
Apprenticeship agreement letter template
An apprenticeship agreement is signed by the employer and apprentice before the start of the programme and outlines key details about the apprenticeship.
It’s a legal requirement and acts as a contract of employment between the apprentice and employer. Apprentices younger than 18 will need to get a parent or guardian sign on their behalf.
Changes to terms and conditions of employment letter template
This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.
Commendation letter template
This letter is used after a good overall Performance Development Review, to thank the appraisee for the work they have done during the period.
This also includes an optional paragraph about a bonus award.
Company welcome letter template
A welcome letter to a new employee gets them excited for their first day, prepares them for orientation and gives necessary first-day info.
This letter provides you with optional wording for relocation expenses.
Concern over conduct letter template
You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.
Confirmation of redundancy letter template
A letter to be issued following the final individual consultation meeting to confirm redundancy, payments, notice and leaving arrangements.
Disciplinary appeal hearing invitation letter template
Used to inform an employee of the date and time of an appeal meeting.
Disciplinary appeal hearing result confirmation letter template
Used to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.
Disciplinary hearing invitation letter template
Used to inform an employee that the employer is considering taking disciplinary action against them, and to ask them to attend a meeting to discuss the matter..
Disciplinary hearing result confirmation letter template
Dismissal confirmation (following previous warnings) letter template
Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.
Exit interview invitation letter template
Use this letter to invite an employee to the exit interview. It is recommended that the interview is not left until the last day of service because the employee may be somewhat disengaged at that point and honest feedback may not be as forthcoming. Aim to hold the interview a week before they leave.