Employment letter templates
Acknowledgement of maternity leave (eligible for Maternity Pay)
Used by the employer to acknowledge the employees intention to commence Maternity Leave, and that they are eligible for Maternity Pay.
Acknowledgement of maternity leave (not eligible for Maternity Pay)
Used by the employer to acknowledge the employees intention to commence Maternity Leave, that they are not eligible for Maternity Pay, and what their options are.
Acknowledgement of notification of adoption leave
Acknowledgement of reference from previous employer
This document is used where the Company wishes to acknowledge receipt of a reference given by another Company or individual, concerning a new joiner.
Agreement to allow anticipation of annual leave
Use this document to record where an agremeent has been made with an employee to allow them to anticipate a number of days leave from the next holiday year.
Use this application acknowledgement template to inform job candidates you received their application for one of your open roles.
Application acknowledgement (no suitable graduate opportunities)
This document is used where the Company wishes to acknowledge the cover letter and CV of a graduate candidate, but there are no jobs at this time.
Application acknowledgement (no suitable vacancies)
This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate, but there are no suitable roles at this time.
Application acknowledgement (recruitment on hold)
For use when you wish to acknowledge the application of a candidate, but inform them that the job is delayed.
Application acknowledgement (unable to contact applicant)
This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate in response to a vacancy, and have been unable to contact the candidate by phone.
An apprenticeship agreement is signed by the employer and apprentice before the start of the programme and outlines key details about the apprenticeship.
It’s a legal requirement and acts as a contract of employment between the apprentice and employer. Apprentices younger than 18 will need to get a parent or guardian sign on their behalf.
Changes to terms and conditions of employment letter
This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.
This letter is used after a good overall Performance Development Review, to thank the appraisee for the work they have done during the period.
This also includes an optional paragraph about a bonus award.
Company welcome letter
A welcome letter to a new employee gets them excited for their first day, prepares them for orientation and gives necessary first-day info.
Company welcome letter (with relocation expenses)
Confirmation of completion of reference
Confirmation of redundancy letter
A letter to be issued following the final individual consultation meeting to confirm redundancy, payments, notice and leaving arrangements.
Confirmation of transfer
Confirmation of TUPE transfer (to employee representative)
Confirmation of TUPE transfer (to employee)
This letter is from the transferee employer to any affected employee(s) advising them that a transfer has taken place under the provisions of TUPE and the date on which that happened. It clarifies that the employees are now employed by the transferee employer with their terms and conditions of employment intact, as well as their continuity of employment. This letter also ensures that the transferee employer compies with the requirement to notify employees in writing of amendments to their written terms and conditions of employment within one month of the change.