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HR letter templates

Here you will find all of my HR letter templates in one place.
Management documents Contract documents

Secondment agremeent letter template

An employer can use a secondment agreement to loan an employee to another part of the same organisation, another organisation in the group or an external organisation.

When drawing up a secondment agreement, the employer should ensure that it reflects the intentions of the parties, for example with regard to the employment status of the employee and the duration of the arrangement.

The agreement should cover relevant practical arrangements, for example which party is responsible for paying the employee.

Termination documents Redundancy documents

Settlement agreement (redundancy) letter template

This is a standard Settlement Agreement containing redundancy specific wording, to protect the employer against claims of unfair dismissal when terminating an employment contract.

This letter is issued in conjunction with the Settlement Agreement template.

Termination documents Settlement agreement documents

Settlement agreement proposal letter template

This is a standard letter which can be used where there has been previous or there is ongoing disciplinary or performance management actions and the Company would like to enter discussions with the employee about ending their employment relationship.

Termination documents Redundancy documents

Successful end of trial period confirmation letter template

 This letter confirms to an employee whose job was made redundant that a trial period in a new job has been successful.

Management documents Disciplinary documents

Suspension confirmation letter template

This letter is used to confirm an employees suspension while a disciplinary investigation takes place.

Management documents Absence documents

Termination of employment (long term sick) letter template

This action should only be taken once all other options have been explored, medical information has been sought (via Occupational Health and/or the employees GP), and medical assessments support this outcome

Termination documents Probation and early termination documents

Termination of employment (short service) letter template

It may be that you do not think an individual is the right fit for your company, or there could have been various conduct or capability issues that have raised legitimate concerns.

You may therefore legally dismiss an employee with less than 2 years service without the need to demonstrate a fair reason for the dismissal, and with no obligation to go through a fair disciplinary or dismissal procedure.

Employees only gain statutory protection against unfair dismissal after accruing two years’ continuous service with the same employer.

Management documents Performance Improvement Plan documents

Third PIP meeting notification letter template

Use this template to arrange the third (and potentially final) formal performance improvement plan (PIP) meeting after the second meeting has not led to any progress.

Termination documents TUPE documents

TUPE consultation confirmation (to rep) letter template

This letter should be sent to elected employee representatives or representatives of a recognised trade union to explain their role and duties when a transfer takes place under the Transfer of Undertakings (Protection of Employment) Regulations 2006.

FREE TUPE consultation confirmation (to rep) letter template
Termination documents TUPE documents

TUPE goodbye letter template

A goodbye letter from the transferor to individual employees shortly before a TUPE transfer.

Termination documents TUPE documents

TUPE information consent request letter template

On a TUPE transfer, the transferor is obliged to notify to the transferee in writing the “employee liability information” of any employee who is assigned to the undertaking that is the subject of the transfer.

This letter enables the transferee to formally request this information in advance from the transferor.

Termination documents TUPE documents

TUPE transfer confirmation (to employee) letter template

This letter is from the transferee employer to any affected employee(s) advising them that a transfer has taken place under the provisions of TUPE and the date on which that happened.

It clarifies that the employees are now employed by the transferee employer with their terms and conditions of employment intact, as well as their continuity of employment.

This letter also ensures that the transferee employer complies with the requirement to notify employees in writing of amendments to their written terms and conditions of employment within one month of the change. 

Termination documents TUPE documents

TUPE welcome letter template

A letter to welcome employees and confirm arrangements shortly after the TUPE transfer. This is a key step in the onboarding process, and a prelude to inducting the transferring employees into the organisation.


Performance appraisal documents

Performance Appraisals or Performance Reviews as sometimes they are known are an individual plan for each employee

Confidentiality documents

Confidentiality, or not disclosing certain information, is important in a wide range of jobs

Training and development documents

Improving the skills of your staff is vital and will deliver huge business benefits

Absence and attendance policies

Absence policies allow you to promote your company culture and values in terms of how you approach absence management