Employment form templates
Use this form to determine the arragements for the investigation, including the issues to be explored, who is involved and the target date.
This is a template investigation report that an investigator may adapt to suit the particular circumstances of their investigation.
Job advert wording form
This is a simple template to help create a job advertisement.
Job description form
Job funding request form
Lone working arrangement checklist
Maternity leave notification form
Used by the EMPLOYEE to notify the employer that they are pregnant and when they will commence Maternity Leave, giving options covering what Ordinary Maternity Leave (OML) and Additional Maternity Leave (AML) they will be taking, and whether they will be using any of their holiday entitlement at the beginning or end of the Maternity Leave period.
Medical declaration form
All new employees (including those changing roles) should complete a medical declaration form prior to commencing employment. This process enables new starters to declare any health condition or disability which may affect their ability to do the job they have been offered. The form may be used in order to accommodate any disability or impairment which a candidate has declared.
Adjustments may include physical adaptations, or adjustments to working arrangements such as hours. Where the candidate has answers ‘Yes’ to any of the questions in the declaration, you might want to also involve an Occupational Health Service (OHS) who may provide further advice.
Medical report consent form
New employee announcement memo
Use this document to inform the company of a new arrival.
New starter personal details form
A simple form to capture key details of the new joiner, so that important information is captured.
Person specification form
Pre-employment drug and alcohol testing consent form
Pre-employment medical questionnaire form
Employees starting jobs that involve work with hazards (eg sensitising chemicals, allergens etc) or safety-critical activities (eg night work, driving a vehicle etc) must complete and return the new starter medical questionnaire before commencing employment. This questionnaire collects specific job-related information about a post, and relevant health information about the new starter. This information is then assessed by OHS advisers who can:
(i) assess the candidate's medical capability to do the job for which they have applied: this will include assessing whether there are any statutory and legal reasons why an individual may not carry out particular work: for example, health and safety regulations would mean that a candidate with epilepsy would not be allowed to undertake a post involving driving; and
(ii) provide advice to departments to ensure that none of the role's duties will adversely affect any pre-existing health conditions the candidate has declared.
This serves as a guide to some of the areas which may require clarification to foster a conclusive evaluation of performance since the appointment of an individual to a particular position.
This is a two way interview where both parties must fully express themselves and ensure that the other gains a clear and understanding of what is being said.
Understanding whether the employee fits in to the culture of the organisation is vital, so it is recommended that an assessment of their performance against Core Values is also reviewed.
Redundancy selection criteria matrix
Complete and send this to all meeting attendees ideally a week before the meeting takes place.
Reference: declaration of consent from ex-employee
If you are requesting a reference for a new joiner from a previous employer, the new joiner must give you authorisation to approach their former employer to share their personal details to you. Use this simple consent form to gain their approval.
Reference: request for reference from previous employer (form)
This form can be sent standalone to a referee nominated by the new employee, or alongside a cover letter. It requests confirmation of dates of service and suitability for the role.
Retirement checklist - to employee
Return to work interview form
Used as part of good absence policy, this form is used to record a brief interview with an employee returning from any period of sick absence to suggest ways in which the employer can help, or if the employee needs any support.