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HR letter templates

Here you will find all of my HR letter templates in one place.
Management documents Absence documents

Agreement to allow anticipation of annual leave letter template

Use this document to record where an agremeent has been made with an employee to allow them to anticipate a number of days leave from the next holiday year.


£4.00
Recruitment documents Job application documents

Application acknowledgement letter template

Use this application acknowledgement template to inform job candidates you received their application for one of your open roles.


£4.00
Recruitment documents Job application documents

Application acknowledgement (no graduate opportunities) letter template

This document is used where the Company wishes to acknowledge the cover letter and CV of a graduate candidate, but there are no jobs at this time.


£4.00
Recruitment documents Job application documents

Application acknowledgement (no suitable vacancies) letter template

This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate, but there are no suitable roles at this time.


£4.00
Recruitment documents Job application documents

Application acknowledgement (recruitment on hold) letter template

For use when you wish to acknowledge the application of a candidate, but inform them that the job is delayed.


£4.00
Recruitment documents Job application documents

Application acknowledgement (unable to contact) letter template

This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate in response to a vacancy, and have been unable to contact the candidate by phone.


£4.00
Recruitment documents Contract of employment documents

Apprenticeship agreement letter template

An apprenticeship agreement is signed by the employer and apprentice before the start of the programme and outlines key details about the apprenticeship.

It’s a legal requirement and acts as a contract of employment between the apprentice and employer. Apprentices younger than 18 will need to get a parent or guardian sign on their behalf.


£4.00
Management documents Contract documents

Changes to terms and conditions of employment letter template

This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.


£4.00
Management documents Performance appraisal documents

Commendation letter template

This letter is used after a good overall Performance Development Review, to thank the appraisee for the work they have done during the period.

This also includes an optional paragraph about a bonus award.


£4.00
Recruitment documents Job offer documents

Company welcome letter template

A welcome letter to a new employee gets them excited for their first day, prepares them for orientation and gives necessary first-day info.

This letter provides you with optional wording for relocation expenses.


£4.00
Management documents Disciplinary documents

Concern over conduct letter template

You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.


£4.00
Termination documents Redundancy documents

Confirmation of redundancy letter template

A letter to be issued following the final individual consultation meeting to confirm redundancy, payments, notice and leaving arrangements.


£4.00
Management documents Disciplinary documents

Disciplinary appeal hearing invitation letter template

Used to inform an employee of the date and time of an appeal meeting.


£4.00
Management documents Disciplinary documents

Disciplinary appeal hearing result confirmation letter template

Used to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.


£4.00
Management documents Disciplinary documents

Disciplinary hearing invitation letter template

Used to inform an employee that the employer is considering taking disciplinary action against them, and to ask them to attend a meeting to discuss the matter..


£4.00
Management documents Disciplinary documents

Dismissal confirmation (following previous warnings) letter template

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.


£4.00
Termination documents Exit interview documents

Exit interview invitation letter template

Use this letter to invite an employee to the exit interview. It is recommended that the interview is not left until the last day of service because the employee may be somewhat disengaged at that point and honest feedback may not be as forthcoming. Aim to hold the interview a week before they leave.


£4.00

Confidentiality documents

Confidentiality, or not disclosing certain information, is important in a wide range of jobs

Equal opportunities policies

It is against the law for a company to discriminate against anyone on the grounds of age, disability, sex, gender reassignment, pregnancy, maternity, race (which includes colour, nationality and ethnic or national origins), sexual orientation, religion or belief, or because someone is married or in a civil partnership

Code of conduct policies

Every company should have a code of conduct outlining how employees are supposed to interact and behave while at work

Job interviewing documents

Interviews are arguably the most subjective part of any selection system