HR letter templates
Final written warning confirmation (lateness) letter template
First PIP meeting notification letter template
Use this template to arrange the first formal performance improvement plan meeting after previous informal discussions have not produced any progress.
First written warning confirmation (lateness) letter template
Flexible working request acceptance letter template
A letter from an employer agreeing to a request for flexible working or confirming agreement to an alternative working pattern.
Flexible working request acknowledgement letter template
This letter is to notify the employee that their flexible working request has been received and that a meeting will be set up to discuss it with the employee. This must be completed within 28 days of receipt of the employee's application.
Flexible working request rejection letter template
Use this letter to inform an employee that their request for flexible working has been rejected. Note, this letter should only be used if the employer is rejecting the employee's request and any alternatives that were raised at the meeting with the employee.
Grievance appeal hearing outcome confirmation letter template
Gross misconduct dismissal confirmation (general) letter template
Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has not been previously warned. This would typically be used during a gross misconduct situation.
Gross misconduct dismissal confirmation (intoxication) letter template
Interview invitation letter template
Sending an interview invitation letter/email to candidates is important, and it needs to be optimised to increase response rate. Give candidates suggestions of some available dates and times that work for you.
The document also includes a number of optional paragraphs such as travelling expenses.
Invite to professional development session letter template
Use this template to notify individuals / grades of a development event that it has been deemed to be beneficial to them. Use this where the responsibility to book training rests with an individual, rather than a central HR department.
Invite to training letter template
Use this template to notify individuals / grades of a training event that it has been deemed to be beneficial to them. Use this where the responsibility to book training rests with an individual, rather than a central HR department.
Employee Communication documents
Communicating with your employees is central to managing your workforce
Settlement agreement documents
Settlement agreements are legally binding contracts which can be used to end an employment relationship on agreed terms
Absence and attendance policies
Absence policies allow you to promote your company culture and values in terms of how you approach absence management
Exit interview documents
By performing an exit interview with an employee before they go, you’ll have an opportunity to get honest feedback about positive and negative experiences, identify potential areas of opportunity for increasing employee retention, identify opportunities to improve engagement, and get valuable insight to help hire their replacement