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HR letter templates

Here you will find all of my HR letter templates in one place.
Management documents Performance Improvement Plan documents

First PIP meeting notification letter template

Use this template to arrange the first formal performance improvement plan meeting after previous informal discussions have not produced any progress.


£4.00
Management documents Flexible working documents

Flexible working request acceptance letter template

A letter from an employer agreeing to a request for flexible working or confirming agreement to an alternative working pattern.


£0.95
Management documents Flexible working documents

Flexible working request acknowledgement letter template

This letter is to notify the employee that their flexible working request has been received and that a meeting will be set up to discuss it with the employee. This must be completed within 28 days of receipt of the employee's application. 


£0.95
Management documents Flexible working documents

Flexible working request rejection letter template

Use this letter to inform an employee that their request for flexible working has been rejected. Note, this letter should only be used if the employer is rejecting the employee's request and any alternatives that were raised at the meeting with the employee. 


£0.95
Management documents Disciplinary documents

Gross misconduct dismissal confirmation (general) letter template

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has not been previously warned. This would typically be used during a gross misconduct situation.


£4.00
Recruitment documents Job interviewing documents

Interview invitation letter template

Sending an interview invitation letter/email to candidates is important, and it needs to be optimised to increase response rate. Give candidates suggestions of some available dates and times that work for you.

The document also includes a number of optional paragraphs such as travelling expenses.


£4.00
Management documents Training and development documents

Invite to professional development session letter template

Use this template to notify individuals / grades of a development event that it has been deemed to be beneficial to them. Use this where the responsibility to book training rests with an individual, rather than a central HR department.


£4.00
Management documents Training and development documents

Invite to training letter template

Use this template to notify individuals / grades of a training event that it has been deemed to be beneficial to them. Use this where the responsibility to book training rests with an individual, rather than a central HR department.


£4.00

Employee Communication documents

Communicating with your employees is central to managing your workforce

Settlement agreement documents

Settlement agreements are legally binding contracts which can be used to end an employment relationship on agreed terms

Absence and attendance policies

Absence policies allow you to promote your company culture and values in terms of how you approach absence management

Exit interview documents

By performing an exit interview with an employee before they go, you’ll have an opportunity to get honest feedback about positive and negative experiences, identify potential areas of opportunity for increasing employee retention, identify opportunities to improve engagement, and get valuable insight to help hire their replacement