Employment letter templates
Apprenticeship agreement
An apprenticeship agreement is signed by the employer and apprentice before the start of the programme and outlines key details about the apprenticeship.
It’s a legal requirement and acts as a contract of employment between the apprentice and employer. Apprentices younger than 18 will need to get a parent or guardian sign on their behalf.
Changes to terms and conditions of employment letter
This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.
Commendation letter
This letter is used after a good overall Performance Development Review, to thank the appraisee for the work they have done during the period.
This also includes an optional paragraph about a bonus award.
Company welcome letter
A welcome letter to a new employee gets them excited for their first day, prepares them for orientation and gives necessary first-day info.
Company welcome letter (with relocation expenses)
Confirmation of completion of reference
Confirmation of redundancy letter
A letter to be issued following the final individual consultation meeting to confirm redundancy, payments, notice and leaving arrangements.
Confirmation of transfer
Confirmation of TUPE transfer (to employee representative)
Confirmation of TUPE transfer (to employee)
This letter is from the transferee employer to any affected employee(s) advising them that a transfer has taken place under the provisions of TUPE and the date on which that happened. It clarifies that the employees are now employed by the transferee employer with their terms and conditions of employment intact, as well as their continuity of employment. This letter also ensures that the transferee employer compies with the requirement to notify employees in writing of amendments to their written terms and conditions of employment within one month of the change.
Disciplinary appeal hearing invitation letter
Used to inform an employee of the date and time of an appeal meeting.
Disciplinary appeal hearing result confirmation letter
Used to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.
Disciplinary hearing invitation letter
Used to inform an employee that the employer is considering taking disciplinary action against them, and to ask them to attend a meeting to discuss the matter..
Disciplinary hearing result confirmation letter
Dismissal confirmation (following previous warnings)
Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.
Drug testing introduction memo
Employee training opportunity
Exit interview invitation letter
The purpose of an exit interview is to assess the overall employee experience within your organisation and identify opportunities to improve retention and engagement.
Use this letter to invite an employee to the exit interview. Dont leave the interview to the last day of service because the employee will be completely disengaged at that point.
