Employment letter templates

Disciplinary hearing result confirmation letter

Dismissal confirmation - following previous warnings

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.

Dismissal confirmation - gross misconduct

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has not been previously warned. This would typically be used during a gross misconduct situation.

Dismissal confirmation -gross misconduct - intoxication

Drug testing introduction memo

Employee training opportunity

Final written warning confirmation

Final written warning confirmation - lateness

First written warning confirmation

First written warning confirmation - lateness

Flexible working request acceptance letter

A letter from an employer agreeing to a request for flexible working or confirming agreement to an alternative working pattern.

Flexible working request acknowledgement letter

This letter is to notify the employee that their flexible working request has been received and that a meeting will be set up to discuss it with the employee. This must be completed within 28 days of receipt of the employee's application. 

Flexible working request rejection letter

Use this letter to inform an employee that their request for flexible working has been rejected. Note, this letter should only be used if the employer is rejecting the employee's request and any alternatives that were raised at the meeting with the employee. 

Grievance appeal hearing invitation letter

Grievance appeal hearing outcome confirmation letter

Grievance decision appeal letter

Grievance hearing decision confirmation letter

Grievance hearing invitation letter

Grievance notification letter

Incoming employer TUPE welcome letter

A letter to welcome employees and confirm arrangements shortly after the TUPE transfer.