Employment letter templates
Flexible working request acceptance letter
A letter from an employer agreeing to a request for flexible working or confirming agreement to an alternative working pattern.
Flexible working request acknowledgement letter
This letter is to notify the employee that their flexible working request has been received and that a meeting will be set up to discuss it with the employee. This must be completed within 28 days of receipt of the employee's application.
Flexible working request rejection letter
Use this letter to inform an employee that their request for flexible working has been rejected. Note, this letter should only be used if the employer is rejecting the employee's request and any alternatives that were raised at the meeting with the employee.
Grievance appeal hearing invitation letter
Grievance appeal hearing outcome confirmation letter
Grievance decision appeal letter
Grievance hearing decision confirmation letter
Grievance hearing invitation letter
Grievance notification letter
Incoming employer TUPE welcome letter
A letter to welcome employees and confirm arrangements shortly after the TUPE transfer.
Interview invitation letter
Sending an interview invitation letter/email to candidates is important, and it needs to be optimised to increase response rate. Give candidates suggestions of some available dates and times that work for you.
The document also includes a number of optional paragraphs such as travelling expenses.
Invitation to exit interview
The purpose of an exit interview is to assess the overall employee experience within your organisation and identify opportunities to improve retention and engagement.
Use this letter to invite an employee to the exit interview. Dont leave the interview to the last day of service because the employee will be completely disengaged at that point.
Invitation to first redundancy consultation meeting
Individuals provisionally selected should be consulted before any final decision is made.
Prior to any consultation meeting you should send all employees who have been provisionally selected for redundancy a letter inviting them to a meeting. This letter also details the background and rationale for the proposal(s), the summary of proposal(s), the potential implications for the employee and the method of selection.
Invitation to investigation meeting
Invite to Long-Term Absence Review Meeting
Letter of concern
You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.
An informal verbal warning is often all you need to improve an employee’s conduct or performance.
Letter warning former employee to cease using confidential information
Loan repayment agreement
Maternity leave notification letter
Used by the EMPLOYEE to notify the employer that they are pregnant and when they will commence Maternity Leave, and requesting whether they are entitled to Maternity Pay.
Maternity leave return to work notification letter
Used by the EMPLOYEE to give notice that they will be returning to work as planned.