Employment letter templates
Grievance notification letter
Gross misconduct dismissal confirmation (general)
Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has not been previously warned. This would typically be used during a gross misconduct situation.
Gross misconduct dismissal confirmation (intoxication)
Incoming employer TUPE welcome letter
A letter to welcome employees and confirm arrangements shortly after the TUPE transfer.
Interview invitation letter
Sending an interview invitation letter/email to candidates is important, and it needs to be optimised to increase response rate. Give candidates suggestions of some available dates and times that work for you.
The document also includes a number of optional paragraphs such as travelling expenses.
Investigation meeting invitation letter
Invite to Long-Term Absence Review Meeting
Letter of concern
You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.
An informal verbal warning is often all you need to improve an employee’s conduct or performance.
Letter warning former employee to cease using confidential information
Loan repayment agreement
Maternity leave notification letter
Used by the EMPLOYEE to notify the employer that they are pregnant and when they will commence Maternity Leave, and requesting whether they are entitled to Maternity Pay.
Maternity leave return to work notification letter
Used by the EMPLOYEE to give notice that they will be returning to work as planned.
Maternity leave return to work reminder letter
Used by the EMPLOYER as a reminder to the employee to confirm whether they will be returning to work as planned, or not.
Medical report letter to GP
Medical report request to employee
Used where an employee has been on a long period of sick absence, so that the employer can explain what steps they are now taking to help the employee back to fitness to work. The letter explains that the employer wishes to write to the employees GP for guidance on their expected return to work and what adjustments (if any) they need to make.
Complete and send this to all meeting attendees ideally a week before the meeting takes place.
Notice of a dispute
This form should be completed by an employee / trade union, to register that a dispute exists. It should be handed to the Manager of the Department where the disagreement has arisen. A copy should also be sent to the Director with responsibility for that Department.
Notice of possible redundancies letter
Used as part of the redundancy consultation process, this is a detailed letter that informs the employee of future consultation meetings and also explains the reasons why the company is considering redundancies.
Notification of confidentialty agreement (to employees new company)
Notification of first performance improvement meeting
Use this template to arrange the first formal performance improvement meeting after previous informal discussions have not produced any progress.