Employment letter templates

Notification of retirement - from employee

Notification of salary increase letter

Use this letter to confirm that their salary has increased, and remind them of their obligations to not share the information with other employees.

Notification of second performance improvement meeting

Notification of third performance improvement meeting

Offer of employment letter

This document is used where the Company wishes to offer employment terms to a new member of staff.

Offer of work experience or internship letter

This document is used where the Company wishes to offer unpaid work. It acts as a welcome and also details the job title and start date.

Outcome of facilitation meeting

 Use this letter to confirm the outcome of a facilitation exercise between two employees who's work relationship has declined as a 'working contract' between the two parties.

Outcome of second performance improvement meeting - no further action

Outcome of third performance improvement meeting - no further action

Outgoing employer TUPE goodbye letter

A goodbye letter from the transferor to individual employees shortly before a TUPE transfer.

P45 replacement

This letter can be used as a standalone statement of earnings, or after a request from an employee of a copy of a lost P45.

Paternity pay confirmation letter

Pension contribution increase letter

Performance development review - letter of commendation

This letter is used after a good overall Performance Development Review, to thank the appraisee for the work they have done during the period.

This also includes an optional paragraph about a bonus award.

Poor attendance caution letter

Probationary period complete letter

This document is used where the Company wishes to confirm that an employee has passed their probationary period.

Probationary period extension after previous meeting

Probationary period extension letter

This document is used where the Company wishes to extend the probationary period of an employee.

Professional development session invitation

Recognition award congratulatory letter